Accounts Receivable / Project Accountant

Bellingham Marine•Jacksonville, FL

40d

About The Position

We are seeking a detail-oriented Accounts Receivable Specialist with construction industry experience to manage project set-up, billing, subcontracts, and customer accounts. The ideal candidate will understand construction contracts, progress billing, and lien rights. Successful candidates will be required to complete an administrative background screen as part of the onboarding process. Qualifications This job description describes the general nature and level of work expected of a person assigned to this position. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. Employees may be required to perform any other job-related duties as requested by their supervisor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

2+ years of accounts receivable experience, construction industry preferred
Strong understanding of construction billing processes including progress billing and retention
Familiarity with AIA billing forms (G702/G703) and construction contracts
Knowledge of mechanic's lien laws and payment bond procedures a plus
Proficiency in construction accounting software (Viewpoint, Sage 300 CRE, Foundation)
Strong Excel skills and experience with ERP systems
Excellent communication and customer service skills
Detail-oriented with strong organizational abilities
Ability to manage multiple projects and deadlines simultaneously
Excellent research, problem-solving, and time management skills
Strong understanding of contract language, contract value, retainage and lien rights
Ability to maintain confidentiality with highly sensitive information
Associate degree (AA) in Accounting or Business is preferred, or equivalent from two-year college with minimum 4-6 years accounting experience. Additional years of experience may qualify in lieu of formal education. Construction, manufacturing or job cost experience required. Experience with accounting Viewpoint ERP or similar preferred.

Responsibilities

Enters Original budget for start-up of project related accounting, and enters other project related information in Viewpoint (ERP)
Prepares and submit progress billings, AIA applications for payment (G702/G703), and invoice packages.
Reviews and process change orders, extra work orders, and billing adjustments.
Monitors accounts receivable aging and follow up on outstanding invoices.
Manages customer communications regarding billing inquiries and payment status.
Processes customer payments and apply cash receipts accurately.
Reconciles AR accounts and resolve billing discrepancies with customers and project managers.
Generates AR aging reports and collection status updates for management.
Maintains customer account records and billing documentation.
Assists with compliance requirements including subcontractor lien releases and sworn statements.
Reviews monthly and ensures all Intercompany project set ups and monthly billings are accurately reflected in accordance to the Contract value.
Prepares and reconciles division petty cash accounts for Controller.
Assists with Audit, as necessary.
All other duties as assigned.
Ability to travel, as necessary.