Accounts Receivable Manager

AA Medical•Mokena, IL

65d

About The Position

The AR Manager will support the day-to-day sales and payments of AA Medical. Additional responsibilities will include maintaining accurate financial records, and monitoring multiple various cash platforms (e, g., bank accounts and payment processers). This role will also be responsible for working with the AA Medical sales department on proper application of customer payments/deposits and customer account reconciliation along with coordinating outreach with customers on past due balances. The ideal candidate will have a strong understanding of accounting principles, excellent analytical skills, and a proactive approach to problem-solving. Experience managing a team, on-shore or off-shore, a strong plus.

Requirements

Bachelor’s degree
Minimum 3+ years of experience in accounts receivable, billing or collections
Experience with ERP/account systems (e.g. NetSuite experience strongly preferred, Sage Intacct, Oracle, SAP, QuickBooks, etc.)
Proven track record of improving AR Processes and managing high-volume transactions.
Strong attention to detail and accuracy.
Excellent problem-solving and decision-making abilities.
Ability to prioritize and manage multiple tasks in a deadline-driven environment.
Demonstrated ability to improve cash flow and reduce past-due accounts.
Strong understanding of AR best practices
Familiarity with automated billing systems, lockbox processing, and cash application tools.
Experience with reconciliation, month-end close, and financial reporting
Ability to analyze AR aging, DSO (Days Sales Outstanding), and collection trends.

Nice To Haves

Experience managing a team, on-shore or off-shore, a strong plus.

Responsibilities

General ledger / trial balance maintenance
Daily review of financial transactions, including wire and ACH transactions through the Company’s operating bank accounts and payment processer interfaces (e.g. PayPal, eBay, Stripe and VersaPay, etc.) to ensure proper coding into the Company’s trial balance in NetSuite.
Accounts Receivable
Timely correspondence with the Company’s sales representatives to confirm customer payments are applied to appropriate sales orders/invoices linked with customer accounts.
Manage and review customer payment terms, ensuring compliance with company policies and agreements.
Monitor customer deposit balances and ensure proper communication is maintained with internal and external parties of available customer balances and amounts owed on invoices
Monitor A/R balances and follow-up on past due balances with customers, where applicable.
Audit customer invoices, identify discrepancies, and work with sales representative to solve any discrepancies, where applicable.
Reconcile customer payments to invoices and AR reports, investigating discrepancies as necessary. Manage and improve customer set-up and credit approval process with the finance department and sales department.
Financial Reporting Support
Assist in month-end, quarter-end, and year-end close processes, including preparing journal entries and reconciling accounts.
Prepare cash account reconciliation in conjunction with the month-end close process
Perform monthly account reconciliation of the AR Aging and other applicable receivable accounts
Audit and Compliance
Maintain organized records and documentation to support internal and external audits. Assist with preparing documents for audits, tax filings, and regulatory compliance.
Perform sales & use tax filings in applicable jurisdictions
Process Improvement and Coordination
Assist with new vendor set-up for new customer onboarding
Identify opportunities for process improvements to streamline daily accounting operation, across multiple locations and subsidiaries
Other Ad Hoc Tasks
Back up for other team members as needed during their PTO
Assist with integrating financial records and systems from newly acquired companies into AA Medical’s accounting systems. Help with data entry and reconciliation as part of the post-acquisition financial integration process.