Accounts Receivable Coordinator

About the position

HBK Engineering is searching for an Accounts Receivable Coordinator whose primary focus will be on Accounts Receivables and has an interest in working in fast paced engineering office. Our firm offers a professional work environment, excellent benefits, competitive salary, and a wide range of growth opportunity. This role does require the employee to work in-person from one of our HBK offices 2-3 days per week.

Responsibilities

• Work with project managers and fellow team members on monthly invoice preparation and distribution, as well as payment status tracking.
• Work with a diverse, technical team to analyze project status and success.
• Work with project managers to ensure timely and accurate invoicing along with tracking and reporting project financials.
• Organize and maintain contract information in project folders and in ERP system, Deltek Vision.
• Reconcile and recommend resolutions for report discrepancies and problems.
• Compile and sort documents, such as invoices and checks, substantiating business transactions.
• Maintain financial reports and records to ensure compliance with annual internal and external audits.
• Assist with project accruals and forecasts in support of project managers.
• Monitor program financial risks and opportunities and provide detailed analysis of variances to budget, quarterly plan, and month over month variance analysis.
• Help with miscellaneous reporting upon request.
• Develop, maintain and improve tracking metrics by area of concentration.
• Provide cost analysis support per the director, manager of projects, project managers, and other key team members.
• Assist with miscellaneous Accounts Receivable items as they relate to company ERP system, Deltek Vision.
• Ad-hoc reporting and/or projects.
• Other duties and projects as assigned.

Requirements

• B.S. Degree (Accounting, Economics or Finance preferred) or Business Related or equivalent of 2-3 year accounts receivable experience.
• 1-2 years’ experience invoicing, project analysis, forecasting, accruals, and other reports as needed.
• Prior accounts receivable/finance/accounting experience.
• Must be able to learn quickly and maintain a high level of accuracy while paying close attention to detail.
• Must be proactive and can work independently.
• Extremely strong interpersonal and communication skills.
• Experience using Microsoft Excel.

Nice-to-haves

• Knowledge of Deltek Vision a plus.

Benefits

• Professional work environment
• Excellent benefits
• Competitive salary
• Wide range of growth opportunity