Accounts Receivable Clerk

Physician Assistant Education Association

4d•$27 - $31•Remote

About The Position

Do you want to play a key role in supporting a mission-driven organization dedicated to advancing excellence in the PA education community? As our part-time Accounts Receivable Clerk, you’ll help manage invoicing, collections, and record-keeping processes that keep our operations running smoothly, supporting a culture of accuracy, accountability, and collaboration. The part-time Accounts Receivable Clerk is responsible for accurately and timely recording, reconciling, and reporting all incoming payments to the organization. This role ensures that revenue data is captured across multiple systems, supports financial reporting accuracy, and works directly with members and internal teams to address billing, invoicing, and payment-related questions. The role is essential to maintaining the integrity of the organization’s financial records and delivering high-quality service to members and stakeholders. Please include your resume and a cover letter when applying for this position. This position may be exposed to sensitive and confidential information daily, this individual is responsible for maintaining the confidentiality that knowledge of such warrants. In this position, employees must respect and protect the privacy, confidentiality, and security of all personal information to which they have access in the performance of their duties for PAEA, in accordance with PAEA’s Privacy Policy and the PAEA Employee Handbook that all employees must sign.

Requirements

3 years of experience in accounts receivable, bookkeeping, or general accounting.
Proficiency in Microsoft Excel and experience with accounting software and financial systems.
Strong attention to detail and organizational skills.
Ability to manage multiple priorities and meet deadlines.
Excellent communication and interpersonal skills, including with non-financial audiences.
Experience handling confidential information with discretion and professionalism.

Nice To Haves

Experience with Salesforce, Intacct, or similar systems.
Familiarity with nonprofit financial operations.
Prior experience in association environments.

Responsibilities

Manages the full accounts receivable (A/R) function, ensuring timely receipt of funds and accuracy of records including various trackers.
Process payments from members and external sources (checks, ACH, credit cards) across multiple systems.
Prepares all cash receipts and maintains the Finance Team’s Master Check/ACH log.
Prepares journal entries for all revenue streams and services.
Reconciles weekly cash receipts and performs monthly revenue reconciliations between multiple systems including: Salesforce, Cvent, external systems and the general ledger.
Sends invoices to members and clients, supports inquiries regarding billing, and assists with purchase orders (POs) and remittance documentation.
Verifies PO details and releases exams as needed.
Evaluates past due accounts, conducts outreach, and ensures timely collections.
Maintains customer files and payment records across financial systems.
Assists with month-end close procedures and creates journal entries as needed.
Reviews Salesforce reports for accuracy and ensures proper reconciliation of data.
Investigates and resolves account discrepancies in collaboration with internal teams and external stakeholders.
Supports the completion of ACH and vendor setup forms, provides W-9s, and manages vendor relationships for payment processing.
Prepares financial documentation for year-end audits and serves as a liaison for finance-related inquiries.
Serves as a primary contact for staff across all departments by answering questions related to invoices, payments, and revenue, ensuring that colleagues receive accurate and timely information to support program and financial decision-making.
Serves as a backup for Accounts Payable functions as needed.