Accounts Receivable Associate

About the position

The candidate will be responsible for the preparation and submission of customer invoices and processing changes in the accounting system to support accurate and efficient billing processes and financial close.

Responsibilities

• Document collection activity for all past due accounts
• Refer uncollectible/problem account balances to management for review and/or outside collection
• Secure supporting documents such as invoices, proof of delivery, original order detail, and/or itemized statements
• Maintain proper credit hold status for assigned accounts
• Research to reconcile account discrepancies, including getting approvals from Sales and other internal departments, issuing credits, and sending denials to customers
• Generate and submit billings to coincide with specific billing cycles
• Review and edit draft billings in response to requests
• Ability to execute complex billings in a timely manner (AIA)
• Ability to handle a high monthly volume
• Review and verify accuracy of billing and supporting documentation as required
• Research and respond to inquiries regarding billing issues and problems
• Create and distribute monthly reports
• Communicate with customers on outstanding invoices
• Additional tasks as may be required from time to time

Requirements

• 2+ years of experience in Accounts Receivable or similar field
• Proficient in Microsoft Office 365 applications, specifically Excel, Word and Outlook
• Excellent communication, interpersonal and presentation skills
• Strong multi-tasking and organizational skills
• Experience in the construction industry preferred with prior experience completing AIA billings
• Able to reconcile customer accounts daily
• Demonstrate analytical abilities and good business judgment
• Excellent oral and written communication skills
• Ability to work autonomously with minimal supervision
• Problem solver with the ability to work under pressure to meet deadlines

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Short term disability
• Long term disability
• 401K with company match
• Group life insurance
• Flexible spending
• Paid time off
• Paid holidays