Accounts Receivable and Procurement Support Specialist
About The Position
The Accounts Receivable and Procurement Support Specialist is responsible for supporting the company’s revenue cycle through accurate billing, timely cash application, AR reconciliations, and effective collection efforts. In addition, the position provides administrative and supplier-related support to the accounting and procurement areas, including maintaining documentation, coordinating vendor information, and assisting with department operations. The ideal candidate is detail-oriented, organized, and able to collaborate across teams in a fast-paced environment.
Requirements
- High school diploma or equivalent required; Associate’s degree in Accounting, Finance, or Business is a plus.
- 2+ years of experience in an accounts receivable, billing, general accounting or administrative role required.
- Proficiency in Microsoft 365 including Outlook, Excel and Word.
- Experience working with accounting or general business software and systems.
- Demonstrated ability to maintain confidentiality and handle sensitive information with professionalism and integrity.
Responsibilities
- Apply customer payments daily, including lockbox deposits and ACH remittances.
- Maintain accurate AR balances by reconciling activity, identifying unapplied or misapplied payments, and supporting aging report accuracy.
- Monitor aging reports and conduct timely follow-up on past-due accounts via phone and email.
- Document and escalate unresolved issues related to payment delays, short-pays, or disputes.
- Create and maintain customer records, ensuring accurate billing, tax information, and contact data.
- Conduct and document credit checks and assist in setting credit terms.
- Organize and maintain accounting documents (W-9s, tax exemption forms, manufacturing certificates, registrations).
- Maintain vendor contracts, certificates of insurance, waste-management letters of guarantee and related procurement documents.
- Perform department administrative functions, including incoming/outgoing document distribution, scanning, file maintenance, deadline tracking, outstanding PO tracking and supply ordering.
- Provide back-up support to the Accounts Payable team as needed.
Benefits
- incentive pay based on role
- tuition reimbursement
- employee recognition programs
- health insurance
- paid holidays
- paid vacation
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
251-500 employees
