Accounts Payable Vendor Management Specialist - Dallas
About The Position
Itochu Building Products (IBP) Holdings is seeking an experienced Accounts Payable Vendor Management Specialist at the Dallas, TX headquarters. Comprised of three subsidiary companies (Master Halco, Alta Forest Products, and US Premier Tube Mills), Itochu Building Products is the largest leading manufacturer and wholesale distributor of fencing products in North America. The Accounts Payable (AP) Vendor Management Specialist will be responsible for updating, maintaining, and protecting IBP Holding’s vendor master data. This includes the proper review, creation, and modification of new or existing vendors while ensuring compliance with policy and audit controls. This role serves as the liaison supporting the business, vendors and peers, identifying and resolving issues preventing the timely processing & payment of invoices. In addition, the AP Vendor Management Specialist supports Accounts Receivable with customer refund requests, provides guidance & support to facility locations along with other internal and external partners. This position plays an integral role with updating, maintaining and protecting IBP Holding’s master vendor data while helping to develop end-to-end P2P processes. Why Join Itochu Building Products (IBP)? A culture that values opportunity for growth, development and internal promotion Lucrative compensation package of $27.75 - $29.00 Comprehensive medical and dental benefits programs 401 K retirement savings program with company match Tuition Reimbursement Plan This is a very exciting time to join our company. We are continuing to grow (70 locations), introducing new products, making technological investments, and implementing innovative marketing strategies. We are also focused on our people -- our most important resource. At IBP, we believe in transparency, open communication, and rewarding success with a path to fully develop your potential while building a career.
Requirements
- Proficient with Microsoft Office, with a strong emphasis on Excel
- Ability to multi-task, work under pressure, follow instructions, & meet deadlines
- Strong organizational skills, accuracy, attention to detail, & follow through
- Strong listening, verbal, and written communication skills
- Willingness and desire to contribute to continuous improvement
- Strong communication skills
- High school diploma or equivalent; some college preferred
- 3 to 5 years of Accounts Payable experience
- Minimum 2 years of experience maintaining vendor master data
- Experience with an integrated P2P process
- Experience with large ERP systems; INFOR application experience preferred
- Experience with internal controls associated with Accounts Payable and Vendor Management
- Demonstrated experience with problem research and resolution
- Understanding of W9 entities for 1099 reporting purposes
- Basic knowledge of proper office procedures
Nice To Haves
- AP Automation experience a plus; MEDIUS experience preferred
Responsibilities
- Work with Accounts Payable, Purchasing, and other internal and external partners to maintain and facilitate workflow to ensure vendors are set up or modified timely, accurately, and in compliance with policy
- Research, collect, and validate key vendor data such as W9 forms and Tax ID information
- Correct remit, purchasing and physical addresses, to include 1099 withholding information
- Maintain vendor addresses according to the US postal service requirements and standardizations
- Secure, validate, and maintain all vendor bank details in accordance with process and policy and work to drive direct deposit payments
- Support Accounts Payable team on vendor set up related issues, research, and resolve where required
- Ensure customer refunds are processed in a timely manner and not duplicated via thorough, consistent review
- Cleanse vendor profile and ensure existing vendor master data has all required documentation per JSOX requirements
- Educate internal staff and locations on the vendor set-up process and need for proper documentation
- Provide excellent customer service and build solid relationships across all business units and various levels of management, providing and garnering cooperation and positive interaction with co-workers
- Promptly respond to internal and external customer and vendors inquiries in a timely and professional manner
- Contribute to the continuous improvement of the vendor maintenance process by identifying opportunities to streamline processes and maximize efficiency
- Identify issues and escalate, as needed, to management
- Other duties as assigned
Benefits
- A culture that values opportunity for growth, development and internal promotion
- Lucrative compensation package of $27.75 - $29.00
- Comprehensive medical and dental benefits programs
- 401 K retirement savings program with company match
- Tuition Reimbursement Plan
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
