Accounts Payable Technician

Bernalillo County•Albuquerque, NM

1d•$19 - $27

About The Position

Employees at Bernalillo County enjoy the ability to team up with each other to build a high quality of life for our county residents, communities, and businesses. In addition to being an organization with a strong focus on work-life balance, building a culture of flexibility, learning, and belonging the County offers many benefits. Employees of Bernalillo County enjoy many thoughtful rewards such as, but not limited to generous leave accruals; career development opportunities; remote & flex-work options as appropriate; longevity pay; education assistance program; health benefits; lucrative retirement; and so much more. The Accounts Payable Technician performs a variety of routine accounting and related clerical tasks that involve financial recordkeeping and transactions. Processes financial transactions and enter/retrieve data and/or information into manual or technological systems. Areas of responsibility include cash receipts, disbursements, accounts receivable, billing, accounts payable, purchasing, treasury, and payroll. Maintains a variety of hard copy and electronic files and records. This position is a high-volume area that maintains that the county pays its obligations and are critical in maintaining the continuity operations for Bernalillo County. This classification is explicitly used in the Procurement Division.

Requirements

High School Diploma or GED
One (1) year of general clerical experience in Business Administration or Business Management, or related field.
Any equivalent combination of related education and/or experience may be considered for the above requirements.

Responsibilities

Enters, processes, and verifies for accuracy a variety of documents in the County's financial management and/or payroll systems, such as journals, vouchers and invoices; verifies accuracy of information, research discrepancies, post invoices based on applicable purchase orders and assigns codes.
Receives warrants and checks from individuals or revenue sources; applies credit to the proper account; balances and forwards deposits to the proper Treasurer’s accounts payable reimbursement area. Processes payments received according to established procedures.
Verifies and issues refunds for departments when services have been cancelled or not used.
Communicates with vendors for accurate and timely posting invoices; monitors purchase order to ensure that they are balanced.
Maintains daily records of invoices that need to be posted based on due date to ensure timeliness of payments, transaction records by balancing, preparing summaries to enter in computer; maintains records of delinquent invoices.
Responds to vendor /department inquiries, research and answers employee and department questions regarding the status of accounts and payments, and the proper coding of transactions for accuracy.
Conducts a reconciliation of vendor statements by reviewing and checking for any missing payments. Reviews and researches inquiries regarding coding, charges to vendor accounts.
Prepares special reports and research related projects as designated by management. Scan image and index documents that are receive from vendors and departments. These documents include invoices, warrants, Exchange-Traded Funds (EFT), and Automated Clearing House (ACH) changes. All EFT/ ACH must be verified through the EFT/ACH process
Assist and maintain scanning and related equipment to ensure proper operation.
Provides training to user departments for processing invoices and goods receipts.
Verifies and enters all new vendor requests in accordance with Internal Revenue Services (IRS) guidelines for proper submission of 1099. Checks Tax Identification Number (TIN) as a requirement to ensure proper compliance with IRS TIN specifications.
Reviews and maintains all cell phone tables to ensure reconciliation with monthly billings, coordinating with information provided by departments.
Processes and responds to all Inspection of Public Records Act (IPRA) requests based on state statute.
Processes payroll payments/ garnishments as directed by payroll at each payroll period. Verifies accuracy and conformity with established payment procedures. Any discrepancies must be resolved before moving forward. All payments are quality checked for accurate remit address, amount and all backup documentation before payments are released.
Prepares all request for document conversion and storage of records in accordance with state statute; work with appropriate departments on assigned records retention.
Incumbent(s) in this classification may handle sensitive and/or confidential records, plans, documents or decisions that require maintaining confidentiality of sensitive information.