Accounts Payable Technician

State of Maryland • Baltimore City, MD

9d • Onsite

About The Position

The Maryland Department of Labor is currently accepting applications from qualified candidates for an Fiscal Accounts Technician II position within the Office of Administration. As a member of the team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union. Resumes are acceptable as additional information, however the application will be rejected unless it is not completed. GRADE ASTD12 LOCATION OF POSITION 100 South Charles Street, Baltimore, Maryland 21201 Main Purpose of Job The main purpose of this position is to serve as a Fiscal Accounts Technician in the Accounts Payable Unit of the Office of Administration. This position requires someone to work with other units on proper use of agency accounting codes. These duties also include processing invoices, refunds, wage payments, and expense vouchers. The incumbent will also monitor the expense voucher mailbox for review and distribution of expense vouchers for processing.

Requirements

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.

Nice To Haves

• Experience with Adobe Pro
• Experience auditing expense reimbursements using Google Suites (Email, Drive, Forms and Sheets)
• Account Payable experience
• Experience processing invoices using FMIS, RStar/ADPICS

Responsibilities

• Key invoices, refunds, and expense vouchers into FMIS (Financial Management Information System).
• Review all transactions for accuracy.
• Review and reconcile any coding inaccuracies with the Chart of Accounts and budget staff.
• Ensure that changes that occur during the fiscal year and (program year, grant year and grant phase) are properly recorded.
• Monitor expense voucher mailbox to download incoming submissions and perform the initial audit of expense vouchers and required supporting documentation for compliance to State Travel Regulations by checking such items as the viability of supporting receipts and approved travel documents, use of accurate funding, accuracy of mileage calculations, and validity of the vendor in the State's vendor table.
• The incumbent will also maintain the Agency's expense voucher databases, produce reports on demand, and create vendor maintenance requests as needed by requesting the required information from employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED