Accounts Payable Technician I

Des Moines Public School District•Chicago, IA

About The Position

Work independently to provide technical accounts payable guidance and assistance to the organization. Process day-to-day transactions, including verifying, classifying, and recording accounts payable data in accordance with policies and procedures. Perform transactional audits, transaction proofing, and batch processing for assigned schools or departments. Problem-solve and work, using independent judgement, to research and resolve accounts payable issues in a timely, confidential, customer service-oriented environment.

Requirements

Associates Degree in Accounting, or equivalent experience in Accounts Payable
Knowledge of Generally Accepted Accounting Practice
Excellent oral and written communication skills
2 years’ experience with 10-key and computers
Strong math aptitude
Detail-oriented and ability to multi-task
Excellent problem-solving skills
Competency working in a culturally diverse environment or the willingness to acquire these skills

Nice To Haves

Previous experience with Business Plus as it relates to Accounts Payable
Strong organizational skills
Experience with Excel or other spreadsheet applications
Experience with Word

Responsibilities

Review and reconcile district disbursements, including purchase card expenditures, for content appropriateness, including, but not limited to: accuracy, submission method, duplication, sales tax, fund source, and Make determination as to the appropriateness of the expenditure claim before disbursing using independent judgment.
Ensure all district disbursements follow federal, state, and district guidelines including appropriate review and approval prior to disbursing.
Research and resolve errors and inquiries regarding disbursements This includes collaboration as needed between building personnel and outside vendors to resolve issues and documenting corrections from the appropriate parties.
Review and analyze issues that may block payment processing and resolve by providing additional one on one guidance and instruction to assigned schools or departments to help prevent future error occurrences.
Pay bills timely and efficiently.
Provide first line of communication to staff and vendors with questions relating to accounts payable invoices and payments.
Regularly monitor reports to ensure timely workflow approval of AP Invoices for assigned Make contact with staff when necessary.
Regularly monitor pCard reports to ensure timely reconciliation for assigned Reach out to assigned departments when necessary to encourage/assist in timely reconciliation.
Maintain where necessary, all documentation for district disbursements.
Serve as back up to other department staff as needed e. accounts receivable, payroll, reconciliation support.
Assist internal and external auditors as needed with accounts payable records
Assist with development, testing, and execution of accounts payable system implementations and enhancements.
Actively participate in the development and execution of continuous improvement implementations and enhancements. Offer input and suggestions on a regular basis.
Evaluate, process, and record financial data for complex accounts from all district Analyze complex information and prepare reports for management.
Understand compliance issues around accounts payable processes (w-9, 1099 reporting, sales tax, )
Assist staff accountants when necessary.
Willing to work extra hours as needed.
Attend work on a prompt and regular Maintain
Maintain satisfactory and harmonious working relationships with the public, students, and other Assist with other duties as may be