1707391 - Accounts Payable & T&E (Travel & Expense) Project Analyst IV

Applied Materials•Austin, TX

2d•$96,000 - $132,000

About The Position

The Accounts Payable & T&E Project Analyst IV is a senior individual contributor responsible for providing regional and global leadership for Procure‑to‑Pay (P2P), Accounts Payable (AP), and Travel & Expense (T&E) operations. This role ensures operational excellence, strong governance, regulatory compliance, and continuous improvement across shared service centers and outsourced service providers. The position serves as a subject matter expert and escalation point for complex operational, control, and system issues while driving process optimization and transformation initiatives coordinating with T&E Regional Process Owners (RPO) and Global ESM Project Administrator. This position is primarily focused on coordinating T&E globally with some Disbursement Analysis tasks.

Requirements

Bachelor’s degree in Accounting, Finance, or a related field (required).
Typically 7 or more years of experience in Accounts Payable, Travel & Expense, Procure‑to‑Pay, or Business Process & Controls, preferably in a global shared services or outsourced environment.
Strong understanding of sub‑ledger and general ledger transactions.
Demonstrated experience supporting audits, regulatory compliance, and internal control frameworks.
Proven ability to lead cross‑functional projects and drive process improvement initiatives.
Advanced knowledge of AP, T&E, and P2P processes and controls.
Strong analytical, problem‑solving, and decision‑making skills grounded in risk management and policy application.
Experience with ERP and expense management systems (e.g., SAP ECC, S4/Hana, Concur) preferred.
Proficiency in Microsoft Office, including intermediate to advanced Excel skills and CoPilot
Strong communication, stakeholder management, and influencing capabilities.
Solves ambiguous, high-impact problems; defines problem statements and architects scalable solutions.

Responsibilities

Operational Leadership & Service Delivery Provide regional leadership and subject matter expertise for Accounts Payable, Vendor Management, and Travel & Expense operations across shared services and BPO delivery centers.
Serve as the primary escalation point for complex operational, compliance, control, and system‑related issues, partnering with RPOs and GPO and service providers to ensure timely resolution.
Ensure AP and T&E services are delivered in accordance with contractual requirements, service level agreements, and internal performance standards.
Provides support to GPO (Global Process Owner) and RPO (Regional Process Owner) on projects
Establish performance targets for regional processes and develop action plans to address gaps and drive continuous improvement.
Governance, Compliance & Controls Ensure all regulatory, statutory, and internal control requirements are implemented and adhered to, including SOX and region‑specific compliance obligations.
Identify internal control gaps in processes, systems, or procedures and lead remediation efforts in partnership with key stakeholders.
Drive consistent interpretation and application of policies; provide guidance to business partners based on policy and statutory requirements.
Support fraud prevention and detection efforts through data analysis, audit support, and control enhancements.
Leads audit strategy and execution (e.g., T&E audits, fraud reviews); partners with auditors and drives corrective actions.
Process Excellence & Transformation Lead and support process design, optimization, and standardization initiatives across end‑to‑end P2P, AP, and T&E processes.
Drive change and transformation initiatives in alignment with the BPO, ensuring plans are evaluated, implemented, and delivered on schedule.
Partner with global and regional process owners to implement process improvements, automation, and AI‑enabled solutions that improve efficiency, reduce risk, and enhance the customer experience while delivering with speed of execution
Develop, maintain, and periodically review process documentation, desktop procedures, and process maps.
Systems & Tools Serve as a regional administrator and subject matter expert for the Concur expense management system, providing governance and operational support in collaboration with service providers, system vendors, and internal GIS teams.
Oversee corporate card programs, including lifecycle management, system integrations, and implementation of control enhancements.
Support testing, validation, and deployment of system enhancements and new configurations.
Project & Change Management Lead medium to large projects and initiatives using formal project and change management methodologies.
Influence stakeholders across functions and regions to drive alignment, adoption, and sustainable change based on global standards and policies
Train and mentor team members and stakeholders on new processes, systems, and controls.
Able to multi-task project deliverables
Stakeholder & Customer Engagement Act as a regional coordinator between internal customers and outsourced service providers.
Apply strong customer service principles when supporting end users and managing escalations.
Communicate effectively with stakeholders at all levels, including in high‑pressure or sensitive situations.