Accounts Payable Supervisor

Vector Security • Warrendale, PA

80d

About The Position

At Vector Security We Think Big, Do the Right Thing, and Make a Difference Every Day! If this is how you like to work, we'd like to invite you to join our team as a Accounts Payable Supervisor! We offer great benefits, a competitive salary, and growth opportunities. We think you'll find what you want here because what we do matters - to us, our customers, and most of all, our team members. Location: Greater Pittsburgh Area (Warrendale, PA) -Hybrid.

Requirements

• High School Diploma required.
• Associate's degree or higher in Accounting preferred.
• Minimum of 3 years of experience in accounting; supervisory/team led experience helpful.

Responsibilities

• Lead and manage daily operations of the AP team to ensure timely and accurate processing.
• Assign tasks based on workload and skill level, ensuring balanced distribution and accountability.
• Manage time off requests to meet workload demands.
• Conduct regular check-ins with team members.
• Foster a collaborative and supportive team environment through coaching and performance feedback.
• Provide input and recommendations to AP Manager on hire/fire decisions and annual performance management process.
• Follow a structured workflow with appropriate documentation and audit trails for invoice and payment processing.
• Validate invoice coding and payment timing using ERP systems.
• Maintain segregation of duties and escalate anomalies promptly.
• Perform hands-on invoice and payment processing duties on a limited basis if needed to support the team.
• Perform regular audits of AP transactions.
• Collaborate with Finance to reconcile AP subledger and prepare any necessary entries.
• Ensure adherence to internal controls, company policies, and audit requirements.
• Maintain documents for SOX or internal audit reviews.
• Respond to inquiries within defined SLA timelines (e.g., 24-48 hours).
• Investigate root causes of discrepancies and implement corrective actions.
• Document resolutions and communicate clearly with vendors and internal stakeholders.
• Identify and implement process improvements to enhance efficiency and accuracy as the AP function becomes centralized across the organization.
• Encourage feedback and track improvements.

Benefits

• Competitive compensation with incentive eligibility.
• Medical, dental and vision coverage.
• Company paid life and AD&D insurance.
• Company paid short- and long-term disability.
• Voluntary benefit products.
• 401k retirement savings plan.
• Flexible Spending Account.
• Paid time off.
• Tuition reimbursement.
• Employee Assistance Program (EAP).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Specialty Trade Contractors
• Education Level: Associate degree