Accounts Payable Supervisor

About the position

The Accounts Payable Supervisor is responsible for performing certain daily activities related to the creation, processing, and validation of vouchers in PeopleSoft as well as develop and mentor AP processors to drive productivity and efficiencies. The Accounts Payable Supervisor must have comprehensive knowledge of full cycle Accounts Payable processing and entirely cross-trained to cover any similar position that may require coverage within the Finance Shared Services Accounts Payable department with, or without, notice. The Accounts Payable Supervisor actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

Responsibilities

• Monitor the voucher build process for a variety of payment requirements, including Non-PO invoices, Electronic Data Interchange (EDI), wires, patient refunds, payroll, and credit memos
• Monitor the voucher post process, evaluates exception reports, and resolves errors
• Assist with monitoring AP metrics to drive productivity as well as recommend process improvements
• Assist with the creation and maintenance of standard operating procedures to harmonize and streamline departmental tasks
• Perform month-end AP reconciliations, analyze aged balances, and assist facility as needed on accrual detail to ensure accuracy of AP postings
• Ensure accuracy of 1099 and 1042 IRS reporting while adhering to the policies and procedures of the organization
• Collaborate with Supply Chain, iSynergy AP support, and other AP Supervisors on recurring errors to improve voucher processing tasks
• Provide continuous training, mentoring, and developing for AP processors as well as deliver performance assessments to management for staff evaluations
• Communicate with other internal departments as approved by the Accounts Payable Manager (e.g., patient billing, treasury, facility accounting) and external parties (e.g., banks, vendors) as necessary to resolve any accounts payable voucher processing discrepancies or complete the accounts payable cycle
• Assist management with ad hoc reporting, queries, and audit requests
• Assist the Accounts Payable Manager in supervising the staff and covers in his/her absence
• Support continuous improvement processes within Finance Shared Services
• Perform other duties as assigned or directed to ensure the smooth operation of the department
• Available outside of normal business hours for occasional support needs

Requirements

• Associate in Accounting, Finance, or Business Administration from a two-year accredited university or college or minimum of three years of related experience
• 5 Accounts Payable experience
• Experience with ERP systems
• Familiarity with shared service business concepts, practices, and procedures
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Proficiency in PeopleSoft

Nice-to-haves

• Previous supervisory experience Preferred
• Bachelor's in Accounting or Finance or equivalent degree from a four-year accredited university or college Preferred

Benefits

• Benefits from Day One
• Career Development
• Whole Person Wellbeing Resources
• Mental Health Resources and Support