Accounts Payable Specialist

Malman Law • Chicago, IL

95d

About The Position

The Accounts Payable Specialist / Bookkeeper is responsible for managing all aspects of the accounts payable cycle and assisting with general bookkeeping functions. This role ensures accurate and timely processing of vendor invoices, expense reimbursements, and payments, while also supporting the accounting team in maintaining financial records, reconciling accounts, and assisting with month-end and year-end close. The position requires strong attention to detail, organizational skills, and the ability to communicate effectively with both internal teams and external vendors. This is a full-time, in-person position based in our Chicago office.

Requirements

• Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred).
• Minimum of 2–4 years of accounts payable experience.
• Proficiency in accounting software (QuickBooks, NetSuite, or equivalent) and Microsoft Office Suite, especially Excel.
• Strong knowledge of GAAP and standard accounting practices.
• Excellent organizational, analytical, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to prioritize, meet deadlines, and work independently with minimal supervision.

Nice To Haves

• Experience with expense management systems (QuickBooks)
• Prior experience in a multi-entity or high-volume environment.
• Customer service mindset with strong vendor relations skills.
• Bookkeeping experience a plus

Responsibilities

• Review, code, and process vendor invoices, ensuring accuracy and proper approvals.
• Match invoices to purchase orders and receipts, resolving discrepancies with vendors and internal departments.
• Prepare weekly check runs, ACH transactions, and wire transfers in accordance with company payment policies.
• Maintain accurate vendor files, including W-9 collection and tax reporting documentation.
• Reconcile vendor statements and address any outstanding or past-due balances.
• Ensure compliance with company policies, contractual agreements, and regulatory requirements.
• Assist with preparation of 1099s and other regulatory filings.
• Support audits by gathering required documentation and responding to auditor inquiries.
• Maintain confidentiality of financial information and support internal control procedures.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees