Accounts Payable Specialist
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About The Position
The Accounts Payable Specialist at the University of California San Francisco (UCSF) plays a crucial role in the financial operations of the UCSF Health Accounting Office. This position is primarily responsible for processing vendor invoices on a daily basis to ensure timely payments, addressing and resolving customer complaints and disputes, and assisting with various departmental responsibilities. The Accounts Payable (A/P) unit is integral to the UCSF Health Accounting Office, which aims to provide comprehensive accounting services while continuously updating and revising the automated systems and guidelines that govern UCSF Health's financial transactions. In this role, the Accounts Payable Specialist will handle approximately 45,000 invoices each month, amounting to around $200 million, while adhering to complex policies and procedures related to invoice processing. The specialist must possess a deep understanding of accounts payable, purchasing, receiving, and general ledger systems, as well as their interconnections. The services provided by the A/P department include processing payments for vendors, employee reimbursements, entertainment and travel requests, and refunds to health insurance companies and patients. Additionally, the A/P office serves as the official record-keeping entity for various A/P-related documents and general ledger accounting. The primary objective of the A/P department is to ensure that all UCSF Health vendors receive timely payments in compliance with UC system-wide policies, Generally Accepted Accounting Principles (GAAP), and relevant laws. The specialist will need to be familiar with various computer systems that facilitate A/P processing within UC Health, including the On-Line Accounts Payable and Purchasing Systems: Pathways Financial Management (PFM) and Pathways Material Management (PMM). The role also involves processing refunds through an Access file that is subsequently uploaded into PFM, as well as utilizing Microsoft Word and Excel for documentation and reporting purposes. Furthermore, the specialist will be responsible for presenting and explaining the University A/P policies and procedures to UCSF Health personnel who require assistance.
