Accounts Payable Specialist

TESTEQUITY HISCO GROUP • TX

100d

About The Position

The Accounts Payable Specialist is responsible for managing the financial processing of transactions for the organization. This role involves ensuring timely and accurate payment of invoices, reconciling discrepancies between supplier invoices and material receipts, and maintaining strong vendor relationships. The Accounts Payable Specialist will work with multiple ERP systems and utilize advanced Excel functions to ensure all financial records are accurate and up-to-date. Additionally, this position involves preparing tax exemption certificates for vendors, filling out vendor credit applications, and transitioning vendors to paperless billing.

Requirements

• Associate’s Degree in Accounting, Finance, Business Administration, or a related field (Bachelor’s Degree preferred).
• 2+ years of experience in accounts payable or a related financial role.
• Experience with ERP systems and proficiency in Microsoft Excel, including VLOOKUPs.
• Strong analytical and problem-solving skills.
• Attention to detail and ability to work independently.
• Excellent communication and interpersonal skills.

Responsibilities

• Reconcile discrepancies between supplier invoices and actual material receipts, addressing issues such as quantities, prices, short shipments, and damages.
• Identify the source of errors and determine the correct avenue to resolve them.
• Work with vendor statements to ensure all invoices are entered before their due dates, or communicate issues if unable to do so.
• Operate multiple ERP systems to manage accounts payable processes.
• Use VLOOKUPs and other Excel functions to compare large vendor statements with system records.
• Maintain a strong understanding of the general ledger to ensure accurate financial records.
• Prepare and manage tax exemption certificates for vendors.
• Complete and submit vendor credit applications as needed.
• Update vendors to paperless billing to streamline processes and reduce paper usage.
• Ensure accuracy and completeness in all accounts payable activities.
• Collaborate with vendors and internal departments to resolve payment issues and discrepancies.
• Maintain accurate records of all reconciliations and issue resolutions.
• Indirectly responsible for product quality.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree
• Number of Employees: 251-500 employees