Accounts Payable Specialist

Virtual Agent • Santa Ana, CA

308d • $25 - $28

About The Position

We are seeking an experienced Accounts Payable Specialist for a temporary position. The ideal candidate will have a strong background in processing invoices, managing vendor accounts, and handling general ledger coding. This role requires excellent organizational skills and the ability to manage a high-visibility desk while meeting strict deadlines.

Requirements

• Minimum of 5 years of experience in accounts payable or a related field.
• Experience with systems such as Prelude (preferred), SAP, and Dynamics 365 is highly desirable.
• Proficiency in Excel and Adobe Acrobat Pro is preferred.
• Experience in manufacturing and inventory management is a plus.
• Ability to work effectively as part of a 7-member team.

Responsibilities

• Accurately process invoices, ensuring proper vendor account payments, GL coding, and adherence to Delegation of Authority guidelines.
• Perform 3-way matching for invoices, purchase orders, and receiving documents.
• Maintain high standards of organization on a high-visibility desk, ensuring timely completion of tasks and adherence to daily processes and procedures.
• Implement and manage weekly processes, including statement reconciliation, hold report review, and aging report management.
• Handle online payments for eCheck and ACH, including posting ACH payments wired from the bank.
• Communicate effectively with vendors and customers via phone, TEAMS, meetings, and email to resolve issues and ensure smooth operations.

What This Job Offers

• Industry: Administrative and Support Services