Accounts Payable Specialist

Volunteers of America Los Angeles•Los Angeles, CA

1d•$27 - $28•Onsite

About The Position

VOALA Helping Our Most Vulnerable Change Their Life Stories Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org . PAY RATE: $27.01 - $28.43 Per Hour BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits. JOB SUMMARY AND PURPOSE Accounts Payable Specialist processes invoices for payment. The specialist prepares the voucher package, selects invoices for payment; prepares the appropriate documentation in preparation for disbursement of checks. Communicates with program personnel and vendors to reconcile problem invoices.

Requirements

Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
Ability to perform under circumstances of possible emotional stress and conflicts dealing with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs which may include clients with homelessness, mental-illness, substance abuse, recently released from incarceration and other challenges.
High school diploma (or GED/High School Equivalence Certificate)
2 years of AP Experience OR Bachelors Degree in Finance/Accounting or related field

Nice To Haves

Accounting Degree

Responsibilities

Codes invoices and matches to receiving documents and purchase orders
Reviews documents for accuracy; maintains related files
Prepares documents and enters data in to computer system
Prepares and processes weekly payments, via checks, credit cards, ACH, as directed; ensures timely payment to vendors
Effectively manages assigned vendor accounts
Meets deadlines for available credits, timely processes and posts current invoices, avoids past due payment through diligent efforts
Coordinates with program personnel and vendors to reconcile discrepancies on purchases and payable documents
Assists in adjusting journal entry input; backs up Accounts Receivable functions
Assists in the training of new accounting personnel to VOALA accounting practices and procedures
Other duties as required to meet department mission, as Directed by Accounts Payable Manager
An essential function of this position requires incumbents to report to the office.
Codes and matches invoices to receiving documents and purchase orders
Reviews documents for accuracy, data entry in accounting system; makes timely payments.
Effectively manages assigned accounts: meets deadlines and timely processes invoices
Coordinates with program personnel and vendors to reconcile discrepancies on purchases and payable documents
Assists in adjusting journal entry input; backs up Accounts Receivable functions
Assists in the training of new accounting personnel to VOALA accounting practices and procedures
Other duties as required and may be subject to change
As service providers to the underprivileged and vulnerable in our community, all employees are considered Mandated Reporters, and must report any instance of physical or sexual abuse to proper authorities.