Accounts Payable Specialist

Services For The Underserved, Inc. • New York, NY

6d • $60,000 - $65,000 • Onsite

About The Position

S:US is seeking an AP Specialist (Accounts Payable Specialist) to support their Finance Department.
This position is located at 7th Avenue New York, NY 10018.
SCOPE OF ROLE:
The Support Services functions at S:US are carried out by a team of professionals with diverse backgrounds who share deeply in the S:US mission. We are a resource that provides support to the individual program departments to assist in the pursuit of our mission. Support Services is a collegial, supportive group with a dynamic culture that continuously seeks to collaborate and improve the lives of our clients. We treat all staff with respect through each interaction. We are motivated to accomplish our individual and collective tasks through the belief that we can help transform the lives of people we serve thereby righting societal imbalances.
The purpose of the Finance Department at S:US is to fulfill the organization’s mission in the most effective and efficient manner and to remain accountable to stakeholders, including clients, partners, funders, employees, and the community. In order to accomplish this, the Finance Department commits to providing accurate and complete payroll data for internal and external use by the Executive Team and the Board of Directors.
Accounts Payable Specialist will be working on all aspects of Account Payable Department.

Requirements

• Bachelors Degree or equivalent work experience will be considered
• Minimum five years accounting experience in non-profit with a proven record of advanced accounting skills.
• Proficiency with MS Excel (pivot table and VLOOKUP must), MS Word and Outlook.
• Possess critical thinking, analytical, interpretative, and problem-solving skills, including attention to detail, and demonstrated an ability to deliver high-quality work.

Responsibilities

• Enter ACH paid expenses on a daily basis for utility accounts and fleet expenses, downloaded all relating bills making available to grants department for: Con Ed, National Grid, Optimum, Verizon, Fleet, Enterprise, EZ pass, TD Credit Cards.
• Register utility accounts and fleet expenses for ACH payment, confirming invoices/accounts are S:US invoices/accounts before registering payment.
• Review, reconcile and audit monthly TD Credit card transactions, reporting transactions that are out of policy and reporting cardholders who are not completing their expense report in a timely manner.
• Update and maintain all cardholder information on debit and credit cards, the approval hierarchy in the SAP Concur system, as well as managing the user data base.
• Train all new users in SAP Concur, informing new card holders of what is expected of them for each transaction made on their Debit or Credit card.
• Book invoices and/or upload invoices into NAV from Docuware.
• Reconcile Vendor’s Statements against invoices booked in NAV, the Docuware and payments made insuring that those reconciliations are done on time and that there are no missing invoices for the respective Vendors.
• Assist Accounts Payable Manager and Accounts Payable Director with Ad-Hoc reporting and requests.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level