Accounts Payable Specialist

WEISINGER INCORPORATED•Willis, TX

27d•Onsite

About The Position

Weisinger Incorporated is seeking a detail-oriented Accounts Payable Specialist to support the Finance team and ensure the accurate and timely processing of vendor payments and employee expenses. This role is responsible for reviewing and processing vendor invoices, managing corporate credit card transactions through Ramp, and ensuring all expenses are properly coded, approved, and recorded in the Company’s accounting system. The Accounts Payable Specialist will maintain vendor records, collect and manage W-9 documentation, assist with annual 1099 reporting, and support weekly payment processing, including check and ACH runs. This position also plays a key role in reconciling vendor statements, resolving discrepancies, and tracking invoices pending approval to ensure timely processing. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining a high degree of accuracy. This role will support ongoing process improvements as the Company continues to scale operations and implement a new ERP system. The position also requires strong computer proficiency, exceptional attention to detail, and the ability to proactively follow up with employees and vendors to ensure invoices and expenses are properly documented, accurately coded, approved, and processed in a timely manner. This description is representative of the duties and responsibilities an employee encounters while performing the essential functions of this job in addition to the qualifications required of an employee. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The following list includes essential duties and responsibilities. Perform all activities in accordance with all policies, principles, and procedures established by the Company.

Requirements

High School Diploma or GED required
3+ years of Accounts Payable experience preferred
Strong computer skills and proficiency with Excel and accounting systems (QuickBooks preferred)
Highly organized with strong attention to detail and follow-up skills
Ability to work collaboratively with team members to accomplish objectives
Ability to resolve differences through constructive dialogue

Nice To Haves

Experience with expense or credit card platforms (Ramp) is a plus

Responsibilities

Process vendor invoices and ensure proper documentation and approvals
Code transactions to the correct GL account, job number, and department
Set up new vendors, collect and maintain W-9 documentation, and assist with annual 1099 reporting
Manage employee credit card transactions and employee reimbursements through Ramp, including receipt collection and coding
Track invoices pending approval and follow up to ensure timely processing
Assist with weekly payment runs (checks and ACH)
Reconcile vendor statements and resolve discrepancies
Support improvements to AP processes as the company implements a new ERP system
Safeguard financial information and maintain confidentiality when communicating with employees and vendors
Provide receptionist backup phone coverage and answer receptionist rollover calls
Perform other duties as assigned, including supporting other accounting functions