Accounts Payable Specialist

Aston Carter•Edison, NJ

2d•$26 - $35•Hybrid

About The Position

The Accounts Payable Specialist will support a major finance transformation project by helping clean up and reconcile accounts payable data as the department transitions from PeopleSoft to Workday. This role focuses on high-volume vendor account reconciliation, research and resolution of discrepancies, and close collaboration with purchasing and finance teams to ensure accurate, timely, and compliant processing of vendor transactions.

Requirements

At least 5 years of accounts payable experience, including work with W-2 and 1099 vendors.
Hands-on accounts payable experience with purchase orders, vouchers, and match exceptions.
Proven experience with high-volume reconciliation of vendor accounts and accounts payable ledgers.
Proficiency with large ERP or accounting systems such as PeopleSoft, Workday, QuickBooks, or other similar platforms.
Advanced Microsoft Excel skills, including the ability to use VLOOKUP and other analytical functions.

Responsibilities

Reconcile vendor accounts by regularly comparing vendor statements with internal accounts payable ledgers and identifying any differences or mismatches.
Review vendor statements to confirm that all invoices, credits, and payments are properly recorded and accounted for.
Research and resolve bad or problematic purchase orders, including identifying root causes and coordinating corrections with the purchasing team.
Perform detailed reconciliations of high-volume accounts to ensure accuracy and completeness of accounts payable records.
Investigate and resolve discrepancies such as missing invoices, incorrect amounts, duplicate payments, and timing differences, and document findings and resolutions.
Run and analyze accounts payable reports to monitor outstanding items, track progress on clean-up efforts, and support decision-making.
Process vendor vouchers and assist with processing vendor payments, ensuring accuracy, timeliness, and adherence to company policies and procedures.
Resolve match exceptions by reviewing purchase orders, receipts, and invoices and working with internal teams to correct any issues.
Communicate promptly and professionally with vendors, responding to inquiries, providing status updates, and maintaining positive relationships.
Support the transition from PeopleSoft to Workday (or another large ERP system) by helping validate data, identify issues, and ensure clean, accurate accounts payable information.