Accounts Payable Specialist
About The Position
Handle all correspondence via phone or email or ticketing system on inquires related to grant payments, banking, dispositions, journal voucher, user access, entity registrations and other inquiries. Investigate and resolve problems associated with processing of grant payments, banking, user access and registrations. Prepare and process journal vouchers, dispositions, payments, and restrictions on accounts., dispositions, check requests, wire transfers, and ACH transactions. Responsible for reconciling transactions and accounts on a monthly basis, bringing any discrepancies to the attention of the team leads. Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons. Files, maintains, and distributes accounting documents, records, and reports. Assist in compiling information and preparing responses to auditors during the annual external audit. Performs other duties as required to support Customer Liaison Branch Section and Accounting and Report Branch Division Proficient in Microsoft Outlook, Excel, and Word software applications, is required. Ability to effectively communicate verbally and in writing is required. Staff will be required to login to Microsoft Teams and Jabbar on daily basis.
Requirements
- Associate Degree or higher in business administration, business management or finance field with a minimum of one year of Accounts Payable (AP) experience OR a minimum of three years of prior experience as Accounts Payable Specialist or Clerk
- be able to apply professional knowledge of accounting practices, ability to communicate effectively both orally and in writing, ability to use Microsoft software's (Excel, Word, PowerPoint), methods and techniques to perform a wide variety of assignments within the Financial Management Portfolio (FMP)
- Have general knowledge of administrative support systems common to the FMP or its customer agencies.
- Have knowledge of the financial and/or grant regulations which pertain to relevant fiscal practices of the Federal Government, all of which are applied to ensure that the accounting system accurately reflects operations and adheres to accepted accounting principles.
- Prior experience similar to responsibilities and requirements above will be considered.
Responsibilities
- Handle all correspondence via phone or email or ticketing system on inquires related to grant payments, banking, dispositions, journal voucher, user access, entity registrations and other inquiries.
- Investigate and resolve problems associated with processing of grant payments, banking, user access and registrations.
- Prepare and process journal vouchers, dispositions, payments, and restrictions on accounts., dispositions, check requests, wire transfers, and ACH transactions.
- Responsible for reconciling transactions and accounts on a monthly basis, bringing any discrepancies to the attention of the team leads.
- Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
- Files, maintains, and distributes accounting documents, records, and reports.
- Assist in compiling information and preparing responses to auditors during the annual external audit.
- Performs other duties as required to support Customer Liaison Branch Section and Accounting and Report Branch Division
- Proficient in Microsoft Outlook, Excel, and Word software applications, is required.
- Ability to effectively communicate verbally and in writing is required.
- Staff will be required to login to Microsoft Teams and Jabbar on daily basis.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
