Accounts Payable Specialist

Gravity Diagnostics•Covington, KY

22d

About The Position

We are seeking a detail-oriented highly organized Account Payable Specialist to join our finance team as we strive for operational excellence. The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, vendor credits, expense reports, and payments while maintaining strong internal controls and compliance with company policies, including 3-way matching of purchase orders to receipts to vendor invoices. This role supports the financial operations of the organization by ensuring vendor obligations are met, records are maintained accurately, and financial data is properly recorded in the accounting system.

Requirements

Strong attention to detail and accuracy
Ability to manage multiple priorities and deadlines with a tolerance for ambiguity and change.
Proficiency in excel and other Microsoft Office systems.
Strong analytical, problem-solving, and adaptability.
Associate or Bachelor’s degree in Accounting, Finance, or related field preferred.
Equivalent work experience may be considered
Experience handling sensitive financial data with discretion.
Excellent written and verbal communication skills.

Nice To Haves

Inventory experience is a plus.
Healthcare, laboratory or regulated industry experience is a plus
Familiarity with NetSuite or similar software a plus.
Familiarity with Mineral Tree or similar software a plus.

Responsibilities

Review, code, and process vendor invoices and vendor credits in accordance with company policies and internal controls.
Verify invoice accuracy, approvals, and supporting documentation prior to payment.
Match invoices to purchase orders and receipts when applicable; work with the team to resolve discrepancies in a timely manner.
Process weekly payment runs including ACH, wire transfers, and checks.
Serve as the primary point of contact for vendor inquiries regarding invoices and payment status.
Maintain vendor records including W-9 documentation and banking information.
Reconcile vendor statements and resolve discrepancies in a timely manner.
Assist with month-end closing activities including accruals and AP aging review.
Maintain accurate documentation for audit and compliance purposes.
Ensure compliance with company policies and applicable regulatory requirements.
Assist with annual 1099 preparation and reporting.
Support internal and external audits by providing documentation and responding to requests.
Identify opportunities to improve AP processes, automation, and efficiency.