Accounts Payable Specialist

Robertet, Inc. • Piscataway Township, NJ

1d • Onsite

About The Position

People are the heart of our business. Robertet fosters an environment of support and collaboration, and this is what makes this company truly special. We live by our core values of Passion, Excellence, Daring, and Caring. Our mission is all about sparking emotions, embracing sustainability, and futuring Naturals. As a Robertet employee, you will be offered a competitive salary and health benefits package, along with opportunities to develop, grow, and evolve your career. Our benefits packages focus on key areas such as health & wellness, emotional & well-being, and savings for current & future goals. Employees are encouraged to make a difference in their local communities with a chance to participate in a paid volunteer day, supporting initiatives that drive change. We are Beautifully Different! We strongly believe having diversity across our company makes us more successful and helps us provide essential services to our customers. We are stronger because we embrace different ideas, viewpoints, experiences, and backgrounds. Robertet S.A. was founded in 1850 in Grasse and is the world leader in natural products. Based in France and mainly family-owned since its creation, Robertet Group is controlled by the Maubert family. Robertet is the only perfume, flavor, and natural ingredient company that is fully integrated throughout the entire creation process, from the source to the final perfume or flavor. Today, Robertet Group is represented in more than 50 countries, has approximately 2,400 employees worldwide, and offers its customers a range of more than 1,700 natural materials and tailor-made products created in one of its 15 global creation centers. For Robertet, Nature is a craft deeply rooted in excellence. In the passion for the ingredient. It’s the seed of a family spirit, carefully passed down from one generation to the next. A seed that has grown sustainably to offer tailored customer support. The Accounts Payable Specialist is responsible for the accurate and timely execution of full-cycle accounts payable activities. This role ensures compliance with company policies, internal controls, and quality standards while supporting vendor relationships and efficient financial operations. The position also contributes to process improvements, automation initiatives, and optimization of payment methods.

Requirements

• Minimum of 5 years of accounts payable or relevant accounting experience
• Solid understanding of accounts payable processes and basic accounting principles

Nice To Haves

• Experience with ERP systems (e.g., Oracle)
• Intermediate proficiency in Microsoft Excel
• Experience with AP automation and invoice processing platforms (e.g., AP Express, Ariba, or similar)
• Experience with electronic payment platforms and vendor payment portals (e.g., Finexio or similar), including ACH, virtual card, and digital payment processing

Responsibilities

• Review, analyze, and accurately code vendor invoices in accordance with company policies and accounting standards
• Process high-volume invoices, including 2-way and 3-way matching where applicable
• Utilize AP automation tools (e.g., AP Express, Ariba, or similar platforms) to manage invoice workflows, approvals, and exception handling
• Prepare and maintain weekly cash requirements reporting for the Controller to support cash flow planning
• Execute vendor payments (checks, ACH, wires, and virtual cards) ensuring accuracy, proper authorization, and timely disbursement
• Manage and process payments through electronic payment platforms (e.g., Finexio or similar), supporting vendor adoption of digital payment methods
• Reconcile vendor statements and proactively investigate and resolve discrepancies
• Respond to vendor inquiries in a professional and timely manner, ensuring strong vendor relationships
• Maintain accurate and organized accounts payable records in compliance with internal controls and audit requirements
• Support month-end close activities, including AP subledger reconciliation and reporting
• Assist with internal and external audits by preparing schedules and providing supporting documentation
• Participate in special projects and initiatives to improve AP processes, efficiency, and internal controls
• Ensure adherence to company policies, including Robertet and SQF Quality Standards, and support continuous improvement of quality management systems

Benefits

• competitive salary
• health benefits package
• opportunities to develop, grow, and evolve your career
• benefits packages focus on key areas such as health & wellness, emotional & well-being, and savings for current & future goals
• paid volunteer day

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees