Accounts Payable Specialist

Construction Specialties • Muncy, PA

6d

About The Position

Using established guidelines, this position is responsible to ensure that all accounts are properly paid, and that all invoices are posted to provide accurate management reports.

Requirements

• 3 – 5 years of experience in Accounts Payable
• High School diploma or GED
• Understanding of generally accepted accounting principles and practices as they relate to invoice payments
• Must be flexible, organized and able to work under time constraints and deadlines
• Proficient in Microsoft Office
• ERP system experience required (Microsoft Dynamics, Oracle, etc.)

Responsibilities

• Manage all facets of the payment cycle including facilitating vendor setup, invoice entry, document retention, routine payment runs and related reporting.
• Liase with treasury & accounting on payment process, issue resolution and account coding.
• Coordinate with third party check issuer for routine matters as well as special projects / enhancements.
• Match vendor invoices with receiving report data and purchase orders, check and verify for discrepancies and gather necessary approvals for payment.
• Produce vendor detail reporting for tax and accounting purposes.
• Maintain vendor files including collection of W9 and other vendor setup/maintenance documents.
• Coordinate 1099 reporting on an annual basis to vendors as well as the IRS & local taxing authorities.
• Reconcile outgoing funds to payment runs ensuring accuracy & completeness.
• Coordinate the payment of commissions to third party agents.
• Respond to inquiries from vendors on matters relating to invoice discrepancies.
• Pursue opportunities to optimize working capital through payment terms and vendor discounts.
• Code payable invoices with correct general ledger account codes to ensure proper entry.
• Communicate with purchasing, departments & accounting on transactions, coding and vendor issues.
• Coordinate banking details including interface between ERP and Banks, positive pay process, check image retrieval, cancelling checks, etc.
• Organize and file all invoices and checks to properly maintain an orderly and accurate filing system.
• Assumes additional related responsibilities as required.
• Performs all other duties assigned by management.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees