Accounts Payable Specialist
About The Position
Accounts Payable Specialist RESPONSIBILITIES: Invoice Processing Receive, review, code, and enter vendor invoices into the accounting system with a high level of accuracy Verify invoices for proper approvals, documentation, and compliance with company policies Resolve discrepancies related to pricing, quantities, or purchase documentation Payment Management Schedule and issue timely vendor payments via check and electronic transfer (ACH) Manage payment runs to ensure accuracy and adherence to payment terms Support and lead vendor transitions to ACH where applicable Account Reconciliation Reconcile vendor statements and internal AP accounts on a regular basis Identify, research, and resolve variances or outstanding balances Maintain accurate aging reports and follow up on discrepancies Record Keeping & Documentation Maintain organized and compliant digital and historical AP records Overhaul and improve filing systems to support audit readiness and efficiency Ensure proper retention of financial documents in accordance with internal controls Vendor Communication Serve as the primary point of contact for vendor inquiries related to invoices and payments Resolve payment issues professionally while maintaining positive vendor relationships Demonstrate persistence and follow-through when addressing discrepancies or ACH setup Compliance & Reporting Ensure adherence to internal controls, accounting policies, and applicable regulations Assist with internal and external audits by providing accurate documentation Generate and maintain AP reports to support financial review and decision-making QUALIFICATIONS: Education & Experience 2+ years of experience in high-volume Accounts Payable or related accounting roles Preferred: Bachelor’s degree in accounting, Finance, Business, or a related field or equivalent work experience Experience with AP automation tools (Makers Hub Preferred) Experience in a fast-paced business or manufacturing environment preferred Knowledge, Skills, and Abilities Proficiency in QuickBooks Desktop and Microsoft Office (Excel, Outlook, Word) Strong attention to detail with a high degree of accuracy Exceptional persistence and professionalism in vendor communication, including ACH transitions Ability to manage multiple priorities while meeting deadlines Process-driven mindset with the ability to identify and implement improvements Work Environment: Office-based role with routine use of computers and accounting systems Primarily sedentary work with occasional periods of increased workload during month-end or audits Regular interaction with vendors, internal teams, and leadership
Requirements
- 2+ years of experience in high-volume Accounts Payable or related accounting roles
- Proficiency in QuickBooks Desktop and Microsoft Office (Excel, Outlook, Word)
- Strong attention to detail with a high degree of accuracy
- Exceptional persistence and professionalism in vendor communication, including ACH transitions
- Ability to manage multiple priorities while meeting deadlines
- Process-driven mindset with the ability to identify and implement improvements
Nice To Haves
- Bachelor’s degree in accounting, Finance, Business, or a related field or equivalent work experience
- Experience with AP automation tools (Makers Hub Preferred)
- Experience in a fast-paced business or manufacturing environment preferred
Responsibilities
- Receive, review, code, and enter vendor invoices into the accounting system with a high level of accuracy
- Verify invoices for proper approvals, documentation, and compliance with company policies
- Resolve discrepancies related to pricing, quantities, or purchase documentation
- Schedule and issue timely vendor payments via check and electronic transfer (ACH)
- Manage payment runs to ensure accuracy and adherence to payment terms
- Support and lead vendor transitions to ACH where applicable
- Reconcile vendor statements and internal AP accounts on a regular basis
- Identify, research, and resolve variances or outstanding balances
- Maintain accurate aging reports and follow up on discrepancies
- Maintain organized and compliant digital and historical AP records
- Overhaul and improve filing systems to support audit readiness and efficiency
- Ensure proper retention of financial documents in accordance with internal controls
- Serve as the primary point of contact for vendor inquiries related to invoices and payments
- Resolve payment issues professionally while maintaining positive vendor relationships
- Demonstrate persistence and follow-through when addressing discrepancies or ACH setup
- Ensure adherence to internal controls, accounting policies, and applicable regulations
- Assist with internal and external audits by providing accurate documentation
- Generate and maintain AP reports to support financial review and decision-making
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
