Accounts Payable Specialist

Johnstone Supply, The Balsan Group • Downingtown, PA

5d

About The Position

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our growing wholesale HVAC team. In this role, you will ensure vendors are paid accurately and on time while supporting the efficiency and financial health of the business. You will collaborate closely with purchasing and warehouse teams, manage vendor relationships, and assist with month-end close processes. This is an excellent opportunity for someone who thrives in a fast-paced environment and wants to be part of a supportive, collaborative team.

Requirements

• 2+ years of accounts payable or accounting experience (experience in wholesale/distribution a plus).
• Strong knowledge of AP processes and vendor management.
• Proficiency with accounting software (ERP experience preferred) and Microsoft Excel.
• High level of accuracy, organization, and time management skills.
• Proactive problem-solver with strong communication skills.

Responsibilities

• Process and review vendor invoices with accuracy and attention to detail.
• Match invoices to purchase orders and receiving documents (three-way matching).
• Prepare and process payments via checks, ACH, or wire transfers.
• Reconcile vendor statements and resolve discrepancies promptly.
• Collaborate with purchasing and warehouse teams to address invoice or receiving issues.
• Maintain vendor files and assist with year-end 1099 reporting.
• Support month-end close and provide documentation for audits.

Benefits

• 401(k) with 4% company match
• Health, dental, and vision insurance
• Employee Assistance Program (EAP)
• Financial support program
• Opportunities for growth and development within the organization

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed