Accounts Payable Specialist

Millan Enterprises, LLC-posted 5 days ago

$19 - $25/Yr

Full-time • Entry Level

Clarksville, TN

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Millan Enterprises LLC is a rapidly growing, privately owned real estate investment company that manages a diverse portfolio of commercial, residential, and multifamily housing. Our company is truly invested in the quality and the proficiency of the work that we do. High standards, hard work, and integrity are what makes Millan Enterprises such a successful, tight-knit company. We enjoy working together to accomplish amazing things on a daily basis. The Accounts Payable Specialist is a detail-oriented, administrative accounting role responsible for ensuring accurate, timely processing of all vendor invoices, payments, and related documentation. This position plays a critical role in maintaining financial accuracy, supporting departmental workflow, and upholding Millan Enterprises’ standards for compliance and organization. The role manages the accounting inbox, invoice intake, data entry, and daily AP workflows necessary to keep the Accounting Department running smoothly. This position reports to the Director of Accounting and provides direct support to the entire Accounting Team.

Receive, review, and enter all vendor invoices with a high level of accuracy.
Verify appropriate coding, approvals, and supporting documentation prior to processing.
Prepare and process weekly check runs, ACH payments, and recurring payments.
Monitor outstanding payables and maintain AP aging schedule.
Maintain vendor records, W-9s, COIs, and compliance documentation.
Assist in reconciling vendor statements and resolving discrepancies promptly.
Manage the accounting email inbox; distribute, categorize, and route items appropriately.
Organize digital and physical files to ensure accessibility and departmental efficiency.
Assist with bank deposit preparation and recording when needed.
Support month-end closing tasks as assigned (AP reports, reconciliations, accruals, etc.).
Assist with purchase order tracking and invoice matching when applicable.
Field inbound phone calls and general email inquiries; direct them to the appropriate parties.
Coordinate cross-department scheduling and meetings when needed.
Communicate professionally with vendors, contractors, and internal stakeholders regarding invoices, payment status, and documentation needs.
Maintain confidentiality of company and vendor information.
Uphold Millan Enterprises’ mission, values, and commitment to accuracy and accountability.
Perform other accounting and administrative duties as assigned.

2+ years of hands-on, full-cycle accounts payable experience required.
Experience with invoice processing, payment runs, vendor management, and reconciliations.
1–2 years administrative or office support experience preferred.
AppFolio experience strongly preferred (or ability to learn quickly).
Experience working within a fast-paced property management or real estate environment is a plus.
Proficiency with Microsoft Office (especially Excel).
Proficiency with Google Workspace (preferred).
Familiarity with general office equipment (computers, printers, scanners, etc.).
Valid driver’s license.
Background check required.
Exceptional attention to detail and accuracy.
Strong understanding of business operations and financial workflows.
High level of confidentiality and professionalism.
Excellent organizational, communication, and time-management skills
Ability to manage multiple priorities in a fast-paced environment.
Positive, proactive, and solutions-oriented attitude.
Ability to problem solve and adapt to changing processes.

Experience working within a fast-paced property management or real estate environment is a plus.
AppFolio experience strongly preferred (or ability to learn quickly).
Proficiency with Google Workspace (preferred).

Paid time off & Major Holidays
Comprehensive and affordable plans for medical, dental, and vision coverage
401k Retirement Match Program

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