Accounts Payable Specialist

FAAC Technologies•Rockledge, FL

About The Position

FAAC International, Inc. is seeking a highly skilled Accounts Payable Clerk. The Accounts Payable Clerk is responsible for processing vendor invoices accurately and efficiently to support manufacturing operations. This role ensures timely payment of suppliers, maintains strong vendor relationships, and supports accurate financial reporting through proper coding, reconciliation, and documentation. The position works closely with purchasing, receiving, operations, and finance teams to ensure invoices align with purchase orders, contracts, and inventory receipts.

Requirements

Bachelor’s or master’s degree in accounting, finance, or related field, required
Minimum of 1-3 years of accounting experience in a manufacturing environment, preferred
Proficiency in Microsoft Excel and Microsoft Office Suite; experience with Sage 50 and SAP, preferred
Excellent analytical, problem-solving, and organizational skills
Strong communication and interpersonal skills with the ability to collaborate across departments
High level of integrity, professionalism, and commitment to confidentiality
Self-motivated with the ability to work independently and manage multiple priorities
Strong attention to detail and accuracy
Understanding of AP workflows in a purchase-order driven environment
Ability to manage high invoice volume
Knowledge of GL coding and expense classification
Vendor communication and issue-resolution skills
Organizational and time management skills
Ability to maintain confidentiality of financial information
Proficiency in ERP/AP systems
Intermediate Excel skills

Responsibilities

Enter vendor invoices into the ERP system accurately and timely
Perform three-way matching (invoice, purchase order, receiving documentation)
Review invoices for accuracy, approvals, and proper supporting documentation
Code invoices to appropriate general ledger accounts and cost centers
Process weekly check runs, ACH payments, and wire transfers as required
Prepare and maintain accounts payable reports as requested by accounting and leadership
Maintain vendor files and ensure W-9 documentation is current
Support vendor 1099 preparation, printing, and year-end reporting requirements
Respond to vendor inquiries and resolve invoice discrepancies promptly
Coordinate with purchasing and receiving teams to resolve unmatched invoices
Monitor aging reports and ensure timely payment to avoid service disruptions
Perform bank reconciliations related to accounts payable transactions
Assist with intercompany payment reconciliations
Support month-end close activities including accruals and reconciliations
Assist with audit requests and documentation retrieval
Maintain compliance with company policies and internal controls
Track freight, materials, and inventory-related invoices tied to production activity
Support project-coded or job-cost related invoice tracking when applicable