Accounts Payable Specialist

Austal•Mobile, AL

13d

About The Position

REPORTS TO: Manager, Accounts Payable SUPERVISES: N/A AUTHORITIES / RESPONSIBILITIES: Consistent and timely entry of supplier invoices into the accounting system, including 3-way match of invoice, receipt, purchase order when applicable Attachment of all supplier invoices within the ERP system to the supplier invoice entry screen Obtaining and ensuring proper approval and coding of all supplier invoices prior to system entry Entry of supplier invoices into Company workflow system for proper authorization Research and resolve discrepancies noted with supplier invoices Coordinate with Buyers in the Supply Chain Management department to ensure payment to suppliers occurs timely Prepare and review systematic supplier payment proposals Review supplier statements and resolve any discrepancies Assist Treasurer with gathering supplier information to ensure compliance with annual tax reporting Support and maintain positive relationships with suppliers Supports audit requests from DCAA and external auditors, as needed Ensures Company mail is properly distributed, managed, and processed in accordance with proper policies/procedures Maintains compliance with Company policies and procedures QUALIFICATIONS / KNOWLEDGE / EXPERIENCE: 3-5 years Accounts Payable experience, including 3-way match High School diploma or equivalent, required Proficient in data entry Working knowledge of Microsoft Word, Excel and Outlook a plus Working knowledge of an Enterprise Resource Planning system a plus TOOLS: N/A DIRECTION EXERCISED: None DISCRETION EXERCISED: None LIAISES WITH: All departments with the organization and external suppliers ADDITIONAL GUIDELINES: The ability to obtain and maintain a DoD clearance may be required if deemed necessary in the scope of your position responsibilities. Candidates must meet the following employment eligibility guidelines to be considered for employment with Austal USA: 18 years of age or older at time of application Able to provide proof of US Person Status No felony convictions of Theft/Deception or Violent crimes within seven years from disposition date No felony convictions of Drug crimes within three years from disposition date Willing to submit to a drug screen Willing to submit to a background check WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be regularly exposed to humid conditions, bright flashing lights, moving mechanical parts, high precarious places, outside weather conditions and extreme heat. The employee is occasionally exposed to fumes and/or airborne particles at or below the PEL, toxic or caustic chemicals, and heat and cold. The noise level in the work environment is usually very loud, +90dB. Equal Employment Commitment Any qualified individual with a disability who is having difficulty in completing an application because of incompatible technology or other disability-related application issues may contact us at the following phone number for assistance: 251-445-1932. Austal’s commitment to equal employment opportunity applies at all levels of employment, in all job titles, including the executive level, and to all employment actions, including but not limited to decisions concerning recruitment, hiring, training, and promotion.

Requirements

3-5 years Accounts Payable experience, including 3-way match
High School diploma or equivalent, required
Proficient in data entry

Nice To Haves

Working knowledge of Microsoft Word, Excel and Outlook a plus
Working knowledge of an Enterprise Resource Planning system a plus

Responsibilities

Consistent and timely entry of supplier invoices into the accounting system, including 3-way match of invoice, receipt, purchase order when applicable
Attachment of all supplier invoices within the ERP system to the supplier invoice entry screen
Obtaining and ensuring proper approval and coding of all supplier invoices prior to system entry
Entry of supplier invoices into Company workflow system for proper authorization
Research and resolve discrepancies noted with supplier invoices
Coordinate with Buyers in the Supply Chain Management department to ensure payment to suppliers occurs timely
Prepare and review systematic supplier payment proposals
Review supplier statements and resolve any discrepancies
Assist Treasurer with gathering supplier information to ensure compliance with annual tax reporting
Support and maintain positive relationships with suppliers
Supports audit requests from DCAA and external auditors, as needed
Ensures Company mail is properly distributed, managed, and processed in accordance with proper policies/procedures
Maintains compliance with Company policies and procedures