Accounts Payable Specialist

Smugglers' Notch Resort•Cambridge, VT

15h

About The Position

The Senior Accounts Payable Specialist is responsible for overseeing and executing all aspects of the accounts payable function, ensuring accurate, timely, and compliant processing of vendor payments and financial records. This role serves as a key resource within the Finance team, supporting internal stakeholders, strengthening financial controls, and contributing to month-end close and audit processes. This position requires strong accounting knowledge, problem-solving ability, and experience managing complex payables environments.

Requirements

Minimum of 5 years of accounts payable or general accounting experience

Nice To Haves

Bachelor’s degree in Accounting, Finance, or related field preferred
Experience with ERP/accounting systems and high-volume invoice processing preferred

Responsibilities

Manage full-cycle accounts payable processing, including invoice review, coding, approval routing, and payment execution
Prepare and process weekly check runs, ACH payments, and wire transfers
Monitor accounts payable aging and proactively resolve outstanding items
Reconcile key balance sheet accounts including accounts payable, accrued expenses, and other assigned accounts
Ensure compliance with company policies, internal controls, and regulatory requirements
Accrue and track use tax where applicable; provide guidance to internal departments on tax-related matters
Maintain accurate and up-to-date vendor records, including W-9 documentation and 1099 reporting
Partner with department managers and vendors to resolve discrepancies, billing issues, and payment inquiries
Support month-end and year-end close processes, including journal entries and account analysis
Assist with internal and external audits by preparing documentation and responding to auditor requests
Prints, verifies, and maintains accounts payable voucher reports, open/aging reports, disbursement reports and journals.