Accounts Payable Specialist

Prologis • Denver, CO

3d

About The Position

Accounts Payable Specialist is responsible for processing a high volume of vendor invoices accurately and efficiently in a fast-paced, large-company environment. This role supports the full accounts payable cycle, including invoice review, purchase order matching, coding, exception handling, vendor communication, and timely payment processing. The ideal candidate is detail-oriented, customer-focused, and committed to continuous process improvement and strong internal controls.

Requirements

• High school diploma or general education degree (GED) with relevant AP experience or Bachelor’s degree in Business related field (Accounting or Finance preferred)
• Extensive knowledge of the Microsoft Office Suite (e.g., Excel, Outlook, Word), PeopleSoft (preferred) and adept at learning new systems
• Analytical thinker with the ability to research, problem solve, and resolve reconciling items
• Strong work ethic with demonstrated ability to complete assigned work accurately and timely
• Exceptionally strong communicator with proven ability to work in a collaborative manner across numerous functions and departments
• Ability to prioritize and manage multiple complex tasks and/or projects in a fast-paced environment at one time along with the ability to embrace change and take initiative
• Demonstrates ability to learn and then routinely apply policies and procedures without daily instruction and under general supervision
• Provide a high degree of customer service to internal customers and the field offices and be cognizant of situations to be elevated to supervisor
• Takes ownership of personal development, creates a positive team spirit and supports company/ department initiatives
• Strong written and verbal communication skills to confidently, clearly and concisely communicate issues and suggested resolutions with management and internal audiences
• Able to make decisions individually and be accountable for those decisions, but also knows when to involve management
• Conscientious and detail-oriented to produce accurate financial data with a sense of urgency and follow-through
• Show tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation.

Nice To Haves

• Experience building reports with Cloud Based computing, specifically Sigma, is preferred

Responsibilities

• Process a high volume of invoices accurately and within established service level expectations.
• Perform 2-way and 3-way matching of invoices, purchase orders, and receipts.
• Review invoices for proper approvals, coding, supporting documentation, and compliance with company policies.
• Investigate and resolve invoice discrepancies, pricing issues, quantity variances, missing receipts, and PO mismatches.
• Work closely with internal business partners, procurement, receiving teams, and other stakeholders to resolve payment-related issues.
• Respond promptly and professionally to vendor and internal customer inquiries regarding invoice status, payments, and account issues.
• Maintain vendor records and support documentation in accordance with company policies and audit requirements.
• Prepare and process payment requests, check runs, ACH, wire transfers, and other disbursements as applicable.
• Ensure compliance with internal controls, accounting policies, and applicable tax or regulatory requirements.
• Identify opportunities to improve AP workflows, reduce manual effort, improve turnaround times, and enhance the customer experience.
• Support testing, implementation, and adoption of new systems, tools, and process changes.
• Participate in special projects and other duties as assigned.

Benefits

• All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents.
• Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits.
• Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation.
• We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees