Accounts Payable Specialist

SOCOTEC•Dallas, TX

About The Position

SOCOTEC is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory and construction advisory projects SOCOTEC’s combination of expertise, experience and methods are increasingly recognized as best-in-class fueling significant growth. SOCOTEC is proud to announce that it has been officially certified as a Great Place to Work by the renowned global authority on workplace culture, Great Place to Work®. Job Description Key Responsibilities Process and manage incoming vendor invoices with accuracy and efficiency. Retrieve electronic documents and invoices from various vendor portals and systems. Address day-to-day accounts payable inquiries and research requests, including responding to interdepartmental questions regarding policies and documentation requirements. Coordinate with vendors, suppliers, and internal departments to resolve discrepancies in a timely and efficient manner. Ensure prompt and accurate processing, payment, and accounting of all trade payables, verifying that coding is correct and complies with company policies and procedures. Maintain positive relationships with suppliers and vendors, proactively resolving invoice issues or errors. Collaborate with the finance team to support a smooth month-end closing process. Maintain and adhere to internal controls and procedures for the accounts payable process to ensure compliance with accounting standards and regulations. Review and verify time and expense submissions for accuracy and policy compliance. Assist in the annual preparation and distribution of 1099 tax forms to vendors and contractors. Must perform all other duties as assigned by your manager.

Requirements

Minimum 2 years of Accounts Payable experience in a corporate or professional services environment.
Associate's degree or Bachelor's in Accounting, Finance, or related field preferred.
Working knowledge of fundamental accounting principles and practices.
Proficiency in Microsoft Excel (including formulas, pivot tables, and data analysis).
Strong analytical, mathematical, and research capabilities.
Excellent interpersonal skills with the ability to build effective working relationships.
Superior written and verbal communication skills.
Exceptional attention to detail and accuracy.
Highly organized with strong time management abilities.

Responsibilities

Process and manage incoming vendor invoices with accuracy and efficiency.
Retrieve electronic documents and invoices from various vendor portals and systems.
Address day-to-day accounts payable inquiries and research requests, including responding to interdepartmental questions regarding policies and documentation requirements.
Coordinate with vendors, suppliers, and internal departments to resolve discrepancies in a timely and efficient manner.
Ensure prompt and accurate processing, payment, and accounting of all trade payables, verifying that coding is correct and complies with company policies and procedures.
Maintain positive relationships with suppliers and vendors, proactively resolving invoice issues or errors.
Collaborate with the finance team to support a smooth month-end closing process.
Maintain and adhere to internal controls and procedures for the accounts payable process to ensure compliance with accounting standards and regulations.
Review and verify time and expense submissions for accuracy and policy compliance.
Assist in the annual preparation and distribution of 1099 tax forms to vendors and contractors.
Must perform all other duties as assigned by your manager.