Accounts Payable Specialist (Mid to Senior-Level)

Shannon & Wilson Inc•Seattle, WA

9d•$32 - $70

About The Position

Shannon & Wilson is an employee-owned consulting firm headquartered in Seattle, Washington. Committed to technical excellence and high-quality service, we provide integrated geotechnical engineering, engineering geology, environmental and natural resource services for clients worldwide. Since 1954, we have delivered comprehensive engineering and environmental solutions for the most challenging infrastructure planning, design, permitting and construction conditions. We are dedicated to improving our communities, preserving the environment and utilizing the most innovative science practices in all our work. Job Summary: The Accounts Payable Specialist is responsible for ensuring timely and accurate processing of invoices, payments, expense reports and vendor records for Shannon and Wilson. They will also be a backup for our Payroll Coordinator.

Requirements

Associate or bachelor’s degree in accounting or finance preferred. Education may be considered in lieu of years of experience.
8+ years’ accounting experience to include accounts payable, accounts receivable, and payroll.
Prior experience with BST or comparable ERP system.
Demonstrated experience in payroll administration, including data entry, audits, and compliance with federal and state regulations.
Project accounting experience a plus.
Proficiency in Microsoft Office.
Strong attention to detail, organizational skills, and ability to meet deadlines.
Ability to interact with all levels of employees across the company as well as outside contacts, so professionalism, judgment and excellent communication and consulting skills are required.
Excellent writing, organizational, and communication skills.
Personable, flexible, and professional demeanor.
The ability to work independently with the appropriate level of supervision.
Frequent sitting, standing, and walking (with or without accommodation).

Nice To Haves

Project accounting experience a plus.

Responsibilities

Responsible for overseeing the end-to-end AP cycle, maintaining controls, and leading month-end activities
Provides accuracy, policy compliance and timeliness in the day-to-day administration of accounts payable.
Codes invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
Ensure adherence to vendor payment terms and company policy.
Manage team mailboxes daily and ensure email responses are completed within 48 hours.
Support audits and provide required documentation.
Build and maintain strong, positive internal and external relationships and resolve complex payment issues.
Work collaboratively with employees at all levels to detect issues and implement agreed upon solutions relating to system and transaction discrepancies.
Update and maintain documentation of processes and procedures. Utilize accounts payable best practices to design, develop and implement processes, procedures and training.
Analyze new laws, proposed laws and regulations that govern accounts payable and related processes and implement process changes to improve efficiency.
Follow Shannon & Wilson’s Quality Assurance policy
Follow and promote Shannon & Wilson’s Health & Safety and Loss Prevention policies and procedures
Provide backup to our Payroll Coordinator