Accounts Payable Specialist

Embry-Riddle Aeronautical University • Daytona Beach, FL

10d

About The Position

Embry-Riddle: Celebrating 100 Years of Leadership in Aviation and Aerospace As Embry-Riddle Aeronautical University marks its Centennial, we proudly celebrate 100 years of advancing the future of flight and aerospace education. With vibrant residential campuses in Daytona Beach, FL, and Prescott, AZ — and a Worldwide network spanning nearly 120 global locations — Embry-Riddle stands as the world’s largest aviation and aerospace university. For a century, we have led innovation in STEM education, serving more than 30,000 students around the globe. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space empower the next generation of leaders to shape the future of flight, exploration, and discovery. As we launch our next century, we remain committed to excellence, innovation, and preparing graduates who will transform industries and redefine what is possible. The Opportunity: Embry -Riddle Aeronautical University's Accounts Payable team is currently looking for an Accounts Payable Specialist. Reporting to the Accounts Payable Manager, the Accounts Payable Specialist will be responsible for the accounting and administrative duties related to the efficient processing and maintenance of accounts payable transactions. The position’s primary function is to control expenses by receiving, processing, verifying and reconciling invoices and expense reports while maintaining compliance with IRS regulations and University policies and procedures. Additional responsibilities include administrative support of university faculty/staff and vendor maintenance and account reconciliation.

Requirements

• Exceptional personal qualities: A reputation for integrity and the highest ethical standards; sound judgment; enthusiasm for the mission; creativity in solving problems; collegial style and strong desire to be an integral part of the Embry-Riddle community.
• Customer focus: Dedicated to meeting the expectations and requirements of internal and external customers, including Procurement Services and University vendors. Establishes and maintains effective relationships while representing the integrity of the Controller’s Office.
• Systems and technology: Functional knowledge of information technology and its appropriate use for effective and efficient delivery of accounting and financial reporting.
• Education and experience: Associate’s degree or completion of program of 18+ months after high school. Area of study: accounting, finance, banking or related field.

Nice To Haves

• Experience with Workday and/or Oracle preferred.
• Proficiency using Microsoft Office Suite.

Responsibilities

• Analyze payment requests to ensure compliance with university business expense policies.
• Audit and acquire supporting documentation for all expenses.
• Code invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard accounting procedures to ensure proper entry into the University’s financial system.
• Monitor account balances, track expenses, and produce monthly financial reports.
• Develop and maintain assigned supplier portfolio.
• Investigate and resolve problems associated with processing invoices and purchase orders.
• Reconcile supplier accounts by identifying errors in posting or omissions, applying appropriate accounting standards.
• Generate scheduled payment files and remittance information for all University payment methods, including positive pay, ACH, ePayables, and employee expense and travel reimbursements.
• Maintain supplier records with proper IRS reporting documentation.
• Facilitate IRS 1099-MISC and 1099-NEC information reporting compliance.
• Prepare fiscal year-end closing procedures and provide reporting to the University Accounting Office.

Benefits

• Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health—because your journey to wellness should be rewarding!
• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
• Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period.
• Generous Time Off: Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees