Accounts Payable Specialist

CLIFFORD W BEERS GUIDANCE CLINIC INCORPORATED•Hamden, CT

1d•Onsite

About The Position

Clifford Beers Community Care Center (CBCCC) is a mental health clinic serving children and families. Our mission is to provide integrated services addressing mental, physical, and social determinants in order to improve health, resiliency, and quality of life for children, families, and communities. CBCCC is committed to accurate, compliant, and timely electronic billing practices that support access to care and organizational sustainability. The Accounts Payable Specialist is responsible for processing invoices, monitoring payment schedules, reconciling vendor accounts, and ensuring timely and accurate payment of expenses to support effective financial operations and reporting.

Requirements

Demonstrated ability to work in a matrixed environment
Accurate, focused, flexible and able to multi-task
Highly organized
Demonstrated knowledge of Microsoft Office (PowerPoint, Word, Excel), Microsoft 365, Google Drive, and how to manage Google Calendars is a must
Proficient in the use of project management software
Solution focused
Analytical and problem solving ability
Verbal and written communication skills
Collaboration and team-oriented work philosophy
Interpersonal communication skills
Group presentation and public speaking skills
Valid driver’s license and reliable transportation

Nice To Haves

Associate’s degree preferred
Minimum of 2 years accounting or receivables experience preferred

Responsibilities

Process high-volume vendor invoices, including coding, verification, and entry into the accounting system
Perform 2- and 3-way matching of invoices, purchase orders, and receipts where applicable
Route invoices for appropriate approvals and ensure adherence to approval workflows
Prepare and execute payment runs (ACH, checks, wires) in accordance with established schedules
Maintain accurate and up-to-date vendor records, including W-9 collection and verification
Respond to vendor inquiries and resolve discrepancies in a timely manner
Reconcile accounts payable subledger to the general ledger and investigate variances
Assist with month-end close activities, including accruals and cutoff procedures
Ensure compliance with internal controls, policies, and audit requirements
Support 1099 preparation and year-end reporting processes
Monitor AP aging and follow up on outstanding items or exceptions
Maintain organized documentation for all transactions and approvals
Collaborate with internal departments on coding, expense allocation, and grant-related requirements
Identify opportunities to improve AP processes, efficiency, and accuracy
Perform other related duties as assigned