Accounts Payable Specialist - FT - Days - MSS

Memorial Healthcare

4d•Onsite

About The Position

The Accounts Payable department is responsible for paying all suppliers for products and services provided to the healthcare system. This position processes all system-wide invoices using 3-way matching for Purchase Order (PO) invoices; obtains appropriate authority/approval for Non Purchase Order (NonPO), construction and service invoices; reconciles supplier accounts; resolves credit holds; pays all suppliers; processes ad hoc, garnishment and payroll deduction payments; issues checks and ACH payments for external departments; credentials suppliers; supports the needs of various departments in relation to suppliers and invoices; issues 1099s and reports to the IRS; and has a full understanding of the Procure to Pay (P2P) process to support Supply Chain with invoice resolution, match exceptions, received not invoiced (RNI) and invoices not received (INR).

Requirements

High School Diploma or Equivalent (Required)
One (1) year of experience in Accounts Payable.
New Hire has one (1) year from date of taking the position to obtain the Accounts Payable Certification.

Nice To Haves

Accounts Payable Certification (ACCT PAY CERT) - Institute of Finance and Management
Accounts Payable Certification Grace (ACCT PAY GRACE) - Employee Grace Period for Essential Credential (GRACE)

Responsibilities

Actively participates in application testing and troubleshooting with the Systems Coordinator - Accounts Payable and IT.
Reconciles supplier statements and resolves credit holds.
Works on RNI (received not invoiced) and INR (invoices not received) reports to resolve outstanding payables and invoice or supplier account problems.
Creates and works with tools such as Excel, Word, PowerPoint, PDF and application-generated reports to provide and manage data.
Assists management with month-end close processes including preparation and reporting of various accruals.
Add suppliers and maintain all supplier information - including ACH banking data.
Work closely with the Strategic Sourcing, Supplier Vetting and Legal departments to ensure data accuracy and legitimate use of suppliers.
Run necessary sanctions.
Conduct supplier master audits.
Fully engage with the preparation, data review, data upload, processing and reporting of annual 1099s.
Reviews and prepares Excel multi-line and multi-distribution invoice documents; applies needed corrections and formatting and uploads to the ERP system.
Manages tuition and scholarship reimbursement payments to schools and recipients.
Matches PO invoices using the Enterprise Resource Planning (ERP) applications to ensure 3-way match of invoice to PO and receipts; 2-way match of invoice to approval - all within the logic of each PO type.
Reviews and audits all employee expense reports applying current policy, sending back for corrections, and routing to leaders for approval.
Processes NonPO invoices and check requests, ensuring the appropriate approval levels are met within Memorial Healthcare System's (MHS) policy.
Routes invoices out electronically for end user approval and coding.
Reviews fully approved invoices for appropriate coding and approval prior to approving final payment.
Complies printed checks with needed support documents for delivery to suppliers and end users to ensure proper payment application.
Troubleshoots invoices in several applications and during various error states through to resolution.
Manages assigned utility and supplier accounts.
Routes invoices for needed coding and approval; utilizes bypass approval method, when appropriate, by coding/approving invoices; gathers and reports monthly utility and large supplier accruals; researches and resolves invoice and payment inquiries.
Prepares batches, loads and sweeps invoices into Optical Character Recognition (OCR) software.
Verifies accuracy of OCR extracted data and indexes any missing keyword data elements.
Provides clerical support for the department, including mail processing, answering phones and various office duties.
Assists in training new team members.
Collaborates with supply chain, receiving and various department owners to support the procure to pay cycle for the entire healthcare system.
Assists buyers with match exception invoices to problem resolution.