Accounts Payable Specialist

ALCO MANAGEMENT INC•Memphis, TN

3d•$41,600 - $56,160

About The Position

The Accounts Payable Specialist supports the daily financial operations of ALCO Management by managing assigned payables for a portfolio of communities. This role is responsible for reviewing, processing, and reconciling invoices while maintaining accurate vendor records and strong relationships. This position requires strong attention to detail, time management, and the ability to work collaboratively across teams to ensure compliance with internal controls and accounting standards.

Requirements

Education: High school diploma or equivalent required; associate’s or bachelor’s degree in Accounting or Business preferred.
Experience: 2+ years of experience in accounts payable or general accounting preferred; experience in property management a plus.
Knowledge: Familiarity with GAAP principles, vendor management, and internal control practices.
Technical Skills: Proficiency in Microsoft Office (especially Excel); Yardi Voyager experience preferred.
Strengths: Organized, dependable, and detail-oriented with excellent communication skills.
Mindset: Accountable, service-oriented, and able to manage multiple priorities with accuracy and efficiency.

Responsibilities

Review invoices for accuracy and appropriate coding before approval and posting.
Respond promptly to vendor inquiries to maintain strong relationships and ensure timely resolution of issues.
Review and resolve exceptions within the AP processing software.
Review utility invoices in the Conservice dashboard for accuracy and proper allocation.
Process check runs and attach remittance details as needed.
Review and verify vendor setup packets for accuracy and upload vendor information into Yardi Voyager.
Reconcile purchasing card statements for assigned properties, ensuring backup documentation and proper expense coding.
Review vendor Certificates of Insurance and update records prior to payment.
Coordinate with third-party service providers to push invoices for payment and approval.
Partner with vendors to convert payments from paper checks to electronic formats.
Provide backup support to the AP team and other accounting functions as requested.
Perform other related duties and special projects as assigned to support departmental and organizational goals.