Accounts Payable Specialist

PF Management Group•Schenectady, NY

11d•$25

About The Position

We are seeking an experienced Accounts Payable Specialist to join our growing organization. This role is ideal for a detail-oriented professional who thrives in a multi-entity environment and can manage high-volume vendor transactions with accuracy, efficiency, and strong organizational skills. The ideal candidate will have experience in handling intercompany transactions, complex approval workflows, and multi-currency payments in a fast-paced setting.

Requirements

Associate’s degree in Accounting, Finance, or related field; Bachelor’s degree preferred.
3–5 years of accounts payable experience, preferably in a multi-entity or multi-location organization.
Strong understanding of GAAP principles related to AP, accruals, and expense recognition.
Proficiency with ERP or accounting systems: QuickBooks Enterprise
Strong Excel skills, including pivot tables and VLOOKUPs, and comfort with large data sets.
Excellent attention to detail, organization, and time management skills.
Strong analytical and problem-solving abilities.
Ability to maintain confidentiality and handle sensitive financial information professionally.

Nice To Haves

Experience with automated AP workflows and document management systems.
Knowledge of multi-currency and intercompany accounting.
Familiarity with expense management platforms and electronic payment systems.

Responsibilities

Process a high volume of vendor invoices across multiple entities, ensuring accuracy, proper coding, and timely payment.
Process vendor payments: checks, ACH and wire transfers
Maintain and reconcile accounts payable sub-ledgers, ensuring all entries are accurate and properly classified.
Review and verify invoice approvals against supporting documentation.
Coordinate intercompany payables and reconcile related transactions between entities.
Prepare and process weekly and monthly payment runs (checks, ACH, and wire transfers).
Maintain vendor records, including new vendor setups and compliance with W-9 and 1099 reporting requirements.
Research and resolve vendor inquiries, discrepancies, and statement reconciliations.
Support monthly closing activities by preparing AP reports, accruals, and reconciliations.
Collaborate with Procurement, Operations, and Finance teams to improve AP processes and enhance internal controls.
Support audits by providing documentation and responding to auditing requests.