Accounts Payable Specialist

North Pittsburgh Oral Surgery Assoc. LTD•Cranberry Township, PA

About The Position

North Pittsburgh Oral Surgery is seeking a highly organized, detail-driven Accounts Payable Specialist to join our team. This role plays a vital part in ensuring the accuracy, integrity, and timeliness of our financial operations, while supporting strong vendor relationships and internal accountability. This position is ideal for someone who thrives in a fast-paced, high-performance environment and takes pride in precision, organization, and follow-through. The Accounts Payable Specialist supports invoice processing, payment execution, reconciliation, and financial documentation while upholding the culture and standards of NPOS. At NPOS, we believe exceptional patient care begins with exceptional people. Behind every great patient experience is a team operating with discipline, teamwork, and a commitment to doing the right thing.

Requirements

Minimum 1–3 years of experience in accounts payable or financial operations
Proven experience in accounts payable functions within a corporate or public accounting environment.
Strong attention to detail and commitment to accuracy
Excellent organizational and time management skills
Ability to manage multiple priorities in a deadline-driven environment
Familiarity with payroll systems including ADP or Paylocity; knowledge of benefits administration is advantageous.
Proficiency in Microsoft Excel and Quickbooks
Ability to maintain strict confidentiality with financial information
Strong understanding of GAAP principles, double entry bookkeeping, and financial concepts.
Professional presence and strong communication skills
High level of accountability and ownership
Team-first mindset with a collaborative approach
Commitment to continuous improvement and excellence

Responsibilities

Review, verify, and process vendor invoices and patient refunds with accuracy and efficiency
Match purchase orders, invoices, and approvals to ensure proper authorization
Schedule and execute payments (check, ACH, wire) in alignment with payment terms
Maintain organized, audit-ready financial records and documentation
Reconcile vendor statements and resolve discrepancies proactively
Serve as the primary point of contact for vendor payment inquiries and patient refunds
Support month-end close activities, including accruals and expense tracking
Monitor accounts payable activity and ensure timely, accurate processing
Collaborate with internal departments to ensure proper coding and financial clarity
Maintain compliance with internal controls, financial policies, and regulatory standards
Support a professional, organized, and accountable financial operations environment