Accounts Payable Specialist

Fenix24

34d • Remote

About The Position

The Accounts Payable Specialist plays a central role in ensuring smooth, accurate, and timely Accounts Payable operations for the organization. This position is well suited for someone who enjoys owning the Accounts Payable process end‑to-end, maintaining strong vendor relationships, and supporting efficient purchasing and payment workflows.

In addition to core Accounts Payable responsibilities, the role also provides opportunities to contribute to select general accounting activities that complement the payable function and support the broader finance team. These supplemental tasks provide variety and help strengthen financial operations without shifting the primary focus away from Accounts Payable.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
• Minimum of 1 year of experience in accounts payable or a similar accounting support role
• Strong analytical, organizational, and problem‑solving skills with exceptional attention to detail
• Proficiency with Microsoft Office Suite, particularly Excel
• Excellent written and verbal communication skills
• Ability to build strong relationships across all levels of the organization
• Ability to apply general accounting principles to specific tasks and challenges
• Demonstrated commitment to integrity, accuracy, and internal controls

Nice To Haves

• Experience with NetSuite ERP
• Experience with Ramp or similar AP automation/spend management platforms
• Prior experience supporting month-end close processes

Responsibilities

• Own the complete accounts payable cycle, including invoice entry, coding, approvals, and payment processing.
• Manage vendor relationships, resolve discrepancies, and ensure timely and accurate communication.
• Lead weekly check runs and electronic payment processes, maintaining strong internal controls.
• Manage the Purchasing Board and respond promptly to vendor and internal purchase inquiries.
• Monitor and maintain the AP aging report, ensuring timely payments and supporting cash flow management.
• Maintain W‑9s, vendor contracts, and other compliance documentation.
• Prepare and file annual 1099 forms in accordance with IRS guidelines.
• Oversee and enhance AP controls, including AP workflow/automation tools (e.g., Ramp, NetSuite AP automation).
• Assist with purchasing coordination and office supply procurement.
• Assist with month-end closing activities related to AP, including accruals and prepaid schedules.
• Prepare and reconcile select balance sheet accounts, such as vendor statements, accrued liabilities, and prepaid/recurring payments.
• Support general ledger maintenance through AP-related journal entries.
• Participate in internal control improvements and documentation initiatives.
• Collaborate with the accounting team on special projects or process enhancements.

Benefits

• Internal and external learning & development opportunities, including career advancement
• Scheduled & flexible PTO programs
• Family friendly programs- Care packages
• Regular team building events
• Private health insurance
• Mental health and wellness programmes
• Company-matched pension scheme
• Life insurance and income protection insurance
• Monthly fitness/gym membership allowance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level