Accounts Payable Specialist

TRINITAS VENTURES•Carmel, IN

12d•Onsite

About The Position

Summary This position supports the financial integrity of the organization by ensuring accurate, timely, and compliant accounts payable and accounting transactions across multiple entities. Serving as a frontline safeguard for financial accuracy, the Accounts Payable Specialist plays a critical role in maintaining vendor relationships, managing high transaction volumes, and supporting enterprise-level financial operations. This role requires extreme ownership, strong attention to detail, and the resilience to thrive in a fast-paced, high-volume environment.

Requirements

Bachelor’s Degree in Accounting, Finance, Business, or a related field with a minimum of one year of accounts payable or accounting experience OR three years of relevant accounts payable or accounting experience in lieu of a degree.
Demonstrated ability to build, rebuild, and maintain trust across departments through consistent follow-through, clear communication, and accuracy.
Highly process-driven with an exceptional attention to detail, operating as the frontline defense against errors, compliance issues, and downstream impacts.
Strong sense of ownership and accountability, taking responsibility for outcomes and proactively identifying and resolving issues.
Proven ability to manage high-volume, high-stress workloads while maintaining accuracy and meeting deadlines.
Experience supporting multi-entity accounting environments and complex billing structures.
Vendor management experience, including issue resolution, statement reconciliation, and professional communication.
Proficiency in Microsoft Office and experience working with accounts payable or accounting software.
Ability to read, interpret, and understand invoices, financial documentation, and basic financial reports.
Strong organizational, analytical, and problem-solving skills with the ability to prioritize competing demands.
Clear, professional written and verbal communication skills, capable of partnering effectively with internal stakeholders and external vendors.

Responsibilities

Process high-volume accounts payable transactions while maintaining accuracy and timeliness.
Serve as the primary point of control for invoice accuracy, ensuring all invoices, requisitions, and supporting documentation are complete, accurate, and compliant with company policies.
Review, sort, match, code, and enter invoices and check requests into the accounting system.
Prepare invoices for payment and issue payments in accordance with established timelines and approval requirements.
Maintain accurate and up-to-date accounts payable records across multiple legal entities.
Manage vendor relationships, including responding to inquiries, resolving discrepancies, reconciling statements, and communicating payment status professionally.
Verify transactions comply with internal controls, accounting policies, and audit requirements.
Assist with multi-entity billing processes and intercompany transactions as required.
Support preparation of construction draws, capital group reporting, and reimbursable expense documentation.
Uphold Trinitas core values by acting with extreme ownership, accountability, and integrity in all work performed.
Perform other accounting and administrative duties as assigned.
Uphold Trinitas Core Values – Develop with Purpose & Passion, Act with Extreme Ownership, and Do The Right Thing
Other duties as assigned