Accounts Payable Specialist

Nobu Hotel Palo Alto • Palo Alto, CA

17d • $29 - $30 • Onsite

About The Position

Computes, classifies, records, and verifies numerical data for use in maintaining accounting records by performing the following duties.

Requirements

• Ability to write routine accounting reports and correspondence.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, and volume.
• Ability to apply concepts of basic algebra and geometry.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to speak effectively with groups of customers or employees of organization.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Working knowledge of Excel spreadsheet software and SunSystems accounting software.
• Meets legal age requirements for the position
• High school diploma or GED required
• One to two years related experience and/or training; or equivalent combination of education and experience.

Responsibilities

• Compiles and sorts documents such as invoices and checks, substantiating business transactions.
• Verifies and posts details of AP business transactions, such as total accounts to ledgers/vendors or computer spreadsheet and databases.
• Audits invoices against purchase orders and packing slips, researches discrepancies and approves for payment.
• Investigates problems that vendors or purchasing agents have with obtaining payment for bills.
• Computes and records charges, refunds, cost of lost or damaged goods, freight charges, rentals, and similar items.
• Prepares vouchers, invoices, checks, account statements, reports, and other records, then reviews for accuracy.
• Reconciles general ledger accounts with various registers.
• Extracts general ledger information for vendor spend details.
• Receives daily cash drops, reconciles drops to source reports, and prepares bank deposits.
• Assists employees, vendors, clients, or customers by answering questions related to accounts, AP procedures, and AP services.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED