Accounts Payable Specialist

Aston Carter•Riverside, MO

2d•$22 - $27•Onsite

About The Position

Aston Carter is seeking an Accounts Payable Specialist responsible for accurately processing accounts payable transactions and managing a high volume of invoices during a busy seasonal period. This role involves data entry, analysis, and invoice research, with a strong emphasis on purchase order matching and vendor communication. The specialist will work closely with internal departments and external vendors to resolve discrepancies, ensure proper documentation, and maintain accurate financial records using tools such as Excel and PayHawk.

Requirements

Hands-on experience with accounts payable processes.
Proficiency in invoice processing and data entry.
Experience with purchase order matching and reconciliation.
Ability to perform accounts payable analysis and research.
Proficiency with Microsoft Office, including strong skills in Microsoft Excel.
Experience using PayHawk or similar accounts payable or expense management tools.
Strong interpersonal skills for effective communication with internal departments and vendors.
Ability to think critically and ask questions to resolve issues.
Attention to detail and accuracy in handling financial data.
Solid understanding of basic accounting and invoicing principles.

Nice To Haves

accounting, finance, or a related field is beneficial.
Experience working in a fast-paced environment with fluctuating workloads.
Strong organizational skills and the ability to manage multiple tasks and deadlines.
Comfort working in a collaborative, team-oriented setting.
Enthusiasm for working in a dynamic and engaging culture.

Responsibilities

Process a high volume of accounts payable invoices accurately and in a timely manner.
Enter accounts payable data into the system, ensuring completeness and accuracy of all information.
Match purchase orders to invoices using the purchase order system and resolve any mismatches or discrepancies.
Research invoices that do not have a matching purchase order, identifying their source and appropriate coding.
Communicate with internal departments to obtain missing information, clarify invoice details, and resolve issues.
Work directly with vendors to address invoice questions, discrepancies, and payment-related inquiries.
Perform accounts payable analysis and research to identify and resolve errors or irregularities.
Use Excel and PayHawk to track, analyze, and reconcile accounts payable data.
Apply critical thinking to investigate and resolve complex accounts payable issues.
Ask clarifying questions and proactively follow up to ensure invoices are processed correctly and on time.
Maintain organized records and documentation for all accounts payable activities.
Support the finance and accounting team with other accounts payable duties as needed.