Accounts Payable Specialist

Atlantis Academy•Brentwood, TN

8d•$22 - $30

About The Position

ChanceLight Behavioral Health, Therapy, & Education, a growing, dynamic organization with a social mission to offer hope is seeking an Accounts Payable Specialist to join our award-winning team and perform meaningful work in a culture that welcomes innovation, encourages creative expression and offers limitless potential for personal and professional satisfaction! If you thrive in a fast-paced, detail-driven environment, take pride in accuracy and accountability, and bring a proactive, solutions-oriented mindset with a touch of humor and a strong work ethic — We Should Talk! As an Accounts Payable Specialist, you will play a critical role in ensuring the accuracy, integrity, and timeliness of invoice processing across the organization. This position partners closely with external vendors, school and clinic leadership, operations, finance, and accounting teams to support seamless financial operations. You will report directly to the Accounts Payable Manager and contribute to maintaining strong internal controls and vendor relationships.

Requirements

High school diploma or equivalent with passage of basic skills test.
Minimum of 5 years prior experience working in an accounts payable or related function.
Highly knowledgeable in general accounting procedures.
Ability to analyze, interpret and apply concepts of basic math.
Prior experience and/or highly proficient in reading, writing, analyzing and interpreting detailed reports and business correspondence.
Proven ability to effectively prioritize tasks and meet deadlines while maintaining organization and attention to detail.
History of success building credibility, effectively managing multiple projects and collaborating across all organizational levels.
Advanced oral and written communication, organization, conflict resolution, multitasking, problem solving, and decision-making ability.
Well-versed in the use of relevant technology including experience with computers, Microsoft Office Suite, database entry and basic office equipment.

Nice To Haves

Bachelor's degree or higher in a closely related field of study highly preferred.
Prior experience working with multi-location accounting highly preferred.
Proficiency in Stampli and Sage Intacct Accounting Software preferred.

Responsibilities

Reviewing and verifying invoices for accuracy, appropriate coding, and proper approvals.
Coding and processing invoices with correct cost centers, GL accounts, and supporting documentation within accounting systems.
Gathering and organizing necessary data and documentation to ensure complete and audit-ready invoice records.
Entering and uploading invoices and attachments into accounting platforms (Stampli and Intacct) with a high degree of accuracy.
Monitoring and reconciling vendor statements and accounts to ensure timely and accurate payments.
Researching and resolving invoice discrepancies, including managing credit memos and addressing past-due balances.
Applying and interpreting company guidelines to determine appropriate classification of expenses, prepaids, and fixed assets.
Communicating and collaborating with vendors and internal stakeholders to address inquiries and resolve issues efficiently.
Requesting and managing W-9 documentation while coordinating vendor setup and maintenance with the AP Manager.
Matching and distributing payment documentation, including preparing checks for timely mailing.
Maintaining and adhering to internal controls, policies, and compliance standards.
Supporting and executing ad hoc projects and additional responsibilities as assigned.