Accounts Payable Specialist

St Catherine s Center for Children•Albany, NY

9d•$22 - $25•Hybrid

About The Position

Under the supervision of the Finance Manager, the Accounts Payable (A/P) Specialist will provide support to the Finance department. This position processes all accounts payables and any invoices which require payment. This position also assists in accounts receivables, as needed.

Requirements

Ability to work: Monday-Friday, 8:00am – 4:00pm w/ flexibility as needed.
Associates degree in Accounting or Business required, and two years related work.
Excellent organization, planning, time management and problem-solving skills.
Ability to be flexible, work independently, and manage stressful situations.
Outstanding communication and interpersonal skills are necessary.
Strong knowledge in and proficient use of Microsoft Excel is essential;
Proficient computer skills: Microsoft Office Suite; Google Business Workspace Suite; and use secure Internet practices.
Ability to function well in a high-paced and, at times, stressful environment.
Self-motivated and engaged, with a strong attention to detail.
A professional record of integrity, proven reliability and dependability.
Capable of exercising ethical, independent judgment and discretion while handling sensitive data with strict confidentiality.

Nice To Haves

Experience in Sage Intacct and SAP Concur is a plus.

Responsibilities

Verify that all invoices are accurate and authorized to be paid. Enter invoices into accounting software.
Process check runs weekly and as needed.
Advise Director of Finance of invoices requiring payment and cash required to discharge liability.
Accrue all invoices and process end of month payables by the 15th of each month.
Submit appropriate monthly general ledger journal entries to the Director of Finance.
Manage and reconcile agency credit cards on a monthly basis.
Manage and reconcile all Petty Cash and Cash Advances. This includes verifying the receipts and appropriate authorizations.
Enter data on an ongoing basis to the accounting software, Excel spreadsheets, and Concur systems.
Communicate with vendors and resolve any invoice or payment discrepancies.
Complete tasks assigned by the CFO and/or the Director of Finance.
Prepare and scan bank deposits.
Cross-train on Accounts Receivable and serve as a back-up as needed.
Complete duties as required by outside accounting firm as part of all audits.
Track payments received by tenants in various programs and follow up with program managers on delinquent accounts.
Submit required documentation to funding sources for payment.
Additional position related duties and responsibilities as assigned by supervisor/director.

Benefits

Competitive Pay with an Excellent Benefits Package
Health Insurance options: Medical, Dental and Vision
$600 Well-being Reimbursement Benefit
Generous Combined Leave Time (CLT) and Paid Holidays!
We are a 501(c) (3) agency, which is a qualifying employer for eligible staff under the Public Service Loan Forgiveness Program
Pension Plan with Generous Agency Contribution
403b Retirement Savings Plan
Life Insurance – Automatic Benefit at no cost to employee!
Paid Training, including TCI and CPR/AED/First Aid Certification & Update courses, if role appropriate
Tuition Reimbursement & Travel/ Mileage Reimbursement
Professional Development & Career Growth Opportunities
The Comfort of a Business Casual Environment
Our Commitment to Embrace & Foster Mindfulness, Relevance, Respect and Solidarity.