Accounts Payable Specialist

Accurate Mechanical Inc•Chillicothe, OH

About The Position

Join the Team at Accurate Heating, Cooling & Plumbing: Our mission is simple: “To be the Trusted Comfort Advisor for every Homeowner and Business in Ohio.” We don’t just offer jobs—we build careers. If you're passionate about the trade, driven to grow, and ready to be part of a team that values excellence and ethics, Accurate is the place for you! We are seeking a reliable and detail-oriented Accounts Payable Specialist with experience in the trades and working knowledge of payroll. This role is responsible for processing vendor invoices, supporting job costing, and assisting with payroll functions for field and office employees. The ideal candidate is organized, accurate, and comfortable working in a fast-paced service and construction environment.

Requirements

2+ years of accounts payable experience, preferably in HVAC, plumbing, or construction
Payroll experience required (processing, timecard review, or payroll support)
Familiarity with job costing and project-based accounting
Strong attention to detail and accuracy
Ability to manage multiple deadlines in a fast-paced environment
Proficiency in accounting/payroll software (e.g., QuickBooks, Sage, ADP, Paychex, or similar)
Strong communication and organizational skills
Basic to intermediate Excel skills

Nice To Haves

Experience working with service technicians and field labor payroll
Knowledge of construction accounting practices
Experience with lien waivers, subcontractor compliance, or certified payroll

Responsibilities

Process and enter vendor invoices accurately and in a timely manner
Match invoices with purchase orders, service tickets, and receiving documentation
Verify job costing information and assign expenses to the correct jobs/projects
Manage vendor relationships, resolve billing discrepancies, and respond to inquiries
Prepare and process weekly/monthly check runs and electronic payments
Maintain organized AP files and documentation for audits and reporting
Track subcontractor invoices, lien waivers, and compliance documents (if applicable)
Assist with payroll processing for hourly and salaried employees, including field technicians
Review and verify timecards, job codes, overtime, and prevailing wage entries if applicable
Support payroll reporting and maintain payroll records
Assist with payroll-related questions from employees
Coordinate payroll data with HR and management as needed
Assist with month-end close tasks related to AP and payroll
Support accounting team with reconciliations and reporting
Maintain confidentiality of financial and employee information
Perform additional accounting or administrative duties as assigned