Accounts Payable Specialist

Specialized Fabrication Equipment Group LLC•Houston, TX

13h•Onsite

About The Position

We’re looking for a motivated Accounts Payable Specialist to join our Finance team and help keep our vendor accounts and payments running smoothly. You’ll assist with processing invoices, preparing payments, and supporting reconciliations while providing reports and analysis to the Finance and Supply Chain teams. This role is perfect for someone organized, proactive, and ready to thrive in a fast-paced environment with multiple priorities. You’ll gain hands-on experience in A/P processes, accruals, and audits while contributing to the success of the team. If you enjoy problem-solving and working collaboratively, this is a great opportunity to grow your accounting skills. The Accounts Payable Specialist coordinates, tracks, and assists with all aspects of accounts payable and cash outflow processes in accordance with company policies. Supports payments for inventory purchases, operating expenses, and travel reimbursements, and partners with Supply Chain to help establish payment terms and pre-payments as needed. Assists with monthly closing, reconciliations, reporting, and audit support, while providing backup to other Finance Team members. Responds to inquiries regarding expense and payment status and performs other duties as needed to support the finance department and business operations.

Requirements

AA degree with an accounting concentration, or a minimum of 2–3 years of related experience, or an equivalent combination of education and experience
Experience with modern accounting tools and processes, such as ERP systems, electronic invoice management tools, and Excel
Proven ability to partner effectively with other departments in support of A/P processes and business needs
Proven ability to operate in a fast-paced environment, handle multiple interruptions, and prioritize workflow
Ability to work onsite in support of the Finance team and business needs
Proficient in Microsoft Office products, with an emphasis on Excel

Nice To Haves

Strong attention to detail and accuracy
Effective communication and interpersonal skills
Ability to manage multiple priorities and meet deadlines
Analytical and problem-solving skills
Proficiency in Microsoft Office, particularly Excel

Responsibilities

Assists with coordinating the payment of cash outflows, including inventory purchases, operating expenses, and travel reimbursements
Supports Supply Chain by helping establish payment terms and pre-payments for inventory purchases
Helps track timing of cash outflows based on forecasted cash balances
Provides backup support for other members of the Finance Team
Matches invoices to purchase orders
Prepares payments as required and processes recurring check runs for payables as well as wire transfers and ACH transactions
Assists with travel and expense reporting, including employee reimbursements and company credit card statements
Helps maintain and update 1099 forms and vendor documentation
Files accounting documents in appropriate locations
Responds to internal and external inquiries regarding expense and payment status
Supports monthly closing procedures and prepares accounts payable accruals
Assists with reconciling A/P sub ledgers, prepaid expense, and clearing accounts
Supports audit requirements and other Finance Team tasks as needed
Demonstrates professionalism, teamwork, attendance, and punctuality, and works extra hours as required
Performs other duties as assigned to support the finance department