Accounts Payable Specialist

Imagine The Possibilities•Maquoketa, IA

1d•$15•Onsite

About The Position

The Accounts Payable Specialist is responsible for processing invoices, managing purchase orders, tracking credit card receipts, and supporting accurate and timely payment activities. This position also provides administrative and operational support, including recordkeeping, office supply coordination, mail handling, and assistance with special projects. The role requires strong attention to detail, adherence to agency policies and procedures, effective communication with supervisors, and flexibility to meet the evolving needs of the organization.

Requirements

Mission-oriented: We’re on a mission to empower people to reach individual achievement across the spectrum of life. We know you are, too.
An Attitude of Leaning: The truth is, the field of caregiving is always changing and requires adaptability. We need people on our team who are always ready to learn new ways of doing things, helping people, and changing lives.
Ability to Communicate Well: We’re looking for people with strong communication abilities so we can rely on you to communicate effectively to the rest of the team and the people we serve.
Confidence: We’re looking for people who know how to balance being bold and being humble. We’re looking for team members who are self-aware enough to know when to stand up as an advocate for others and when it’s time to follow the leader.
Age Requirement : This position requires you to be at least 18 years of age.
Driver’s License: You’ll be responsible for transportation at times, so we need to trust your ability to be safe behind the wheel.
Reliable Transportation: You’ll need reliable transportation.
Education and Experience Requirement: A minimum education level of a High School Diploma/GED Equivalent is required for this position.
Work Authorization: Candidates must be able to work in the U.S. without sponsorship
May require lifting at times, up to 35 pounds.
Lifting more than 35 pounds requires the use of a two-person lift, mechanical lift, or assistive equipment.
May require prolonged standing for up to eight (8) hours.
Must have ability to perform close visual work (e.g., reading typed or handwritten material).
Must be able to communicate effectively through speech.
Must remain awake and alert during working hours, where applicable.

Responsibilities

Provide progress update and make recommendations for improvements.
Code and enter A/P invoices, write purchase orders, and ensure invoices are signed.
Track and enter company credit card receipts.
Prepare invoices for payees for cable and other billable items.
Print checks as necessary.
Scan and file payables records.
Order office supplies as needed.
Assist Representative Payee department as needed.
Drop mail off at the post office as needed.
Assist in special projects as assigned.
Thoroughly read, comprehend, and appropriately apply all policies and procedures established by the agency.
Report issues of concern to supervisor.
Offer ideas and suggestions for resolution of concerns.
Use appropriate methods and channels of communication.
Maintain flexibility to work alternate shifts, locations, weekends, and additional/less hours based on the needs of the agency.
Ensure all Imagine the Possibilities, Inc. policies and procedures are followed, including the Compliance and Integrity Program and Safety.
Complete trainings in a timely manner and/or as assigned.
Other job duties as assigned.