Accounts Payable Specialist

Sul Ross State University•Del Rio, TX

1d•Onsite

About The Position

The Accounts Payable Specialist supports the financial operations of Sul Ross State University by processing vendor payments, employee reimbursements, and other disbursements in accordance with university policies, Texas State University System ( TSUS ) regulations, and state and federal guidelines. This role ensures accuracy, compliance, and timely payment processing while providing excellent service to campus departments, vendors, and external partners. The position works closely with Procurement, Budget, and departmental administrators to maintain strong internal controls and support the university’s fiscal stewardship.

Responsibilities

Process vendor invoices, PO match exceptions, and direct pay requests in compliance with SRSU , TSUS , and State of Texas requirements.
Review invoices for accuracy, coding, approvals, and documentation.
Prepare and process weekly and monthly payment runs ( ACH , checks, wires).
Monitor AP aging and ensure timely payments.
Maintain accurate vendor records, including W-9s, payment terms, and required state documentation.
Reconcile vendor statements and resolve discrepancies with Procurement and campus departments.
Respond to vendor inquiries regarding payment status and policies.
Assist with month-end and year-end close activities, including accruals, reconciliations, and reporting.
Support annual 1099 reporting and ensure IRS compliance.
Maintain internal controls and support audit documentation needs.
Participate in initiatives to improve AP efficiency and accuracy.
Respond to inquiries from faculty, staff, and departments regarding AP processes and procedures.
Process employee travel reimbursements in accordance with State of Texas travel regulations and SRSU policies.
Provide guidance to faculty and staff on reimbursement requirements.